Administrative Assistant

Key Responsibilities:

Manage vendor relationships, including communication, coordination, and issue resolution Track, follow up, and report on consumer feedback to ensure timely and accurate resolution Oversee marketing and office supply inventory, including ordering, tracking, and distribution Coordinate and support agent licensing processes, including applications, renewals, and compliance tracking Monitor and manage alarm systems, including issue tracking and vendor coordination Perform corporate credit card reconciliation and assist with expense tracking Maintain compliance-related inventory and ensure records are accurate and up to date Investigate and resolve billing discrepancies with vendors and internal teams Support department reporting and assist with process improvements as needed Provide backup support for the Administrative Receptionist, including answering calls and assisting with front office coverage as needed Ensure all tasks are completed in alignment with established processes and department standards

Desired Skills & Qualifications:

Proficiency in Microsoft Office (Excel, Word, Outlook) Strong organizational and time management skills with the ability to manage multiple priorities High attention to detail and accuracy in all work Strong communication skills, both written and verbal Ability to work independently and follow through on tasks with minimal supervision Problem-solving mindset with the ability to investigate and resolve issues effectively Experience with vendor coordination, reporting, or administrative operations preferred Ability to adapt in a structured, fast-paced environment Professional demeanor with a positive, team-oriented attitude Willingness to support team needs and provide backup coverage when necessary Legacy Four Management Solutions supports over 70 Kinsmith Finance locations across the Southeastern United States. Our teams—including a strong administrative department—play a critical role in ensuring operations run efficiently, accurately, and consistently across every location. Why You'll Love Working Here At Legacy Four, you'll be part of a structured and supportive team where your work directly impacts daily operations across multiple areas of the business. This role offers hands-on experience in vendor management, reporting, compliance, and operational coordination, giving you the opportunity to build a well-rounded administrative skill set. You'll work closely with leadership and play a key role in managing processes, resolving issues, and ensuring follow-through on important initiatives. Our team values accountability, organization, and consistency, and provides a clear framework for success while supporting your growth and development.