An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
The Administrative Assistant position supports daily operations of the Human Resources Department including: scheduling, coordinating, and conducting staff training sessions in order to facilitate the onboarding process for the new hires. The Administrative Assistant shall also monitor compliance and maintain such staff education and licensing information records for the organization. Also, provides administrative support to the management team including the scheduling of meetings as well as preparation of correspondence, minutes, spreadsheets, and the like. Greets and directs visitors in a professional and courteous manner both on campus and at special events Executive Director Support Manage the Executive Director's calendar, including scheduling internal and external meetings Coordinate logistics for board, committee, and leadership meetings (scheduling, materials, follow-ups) Draft, format, and distribute correspondence, reports, and presentations Track action items and follow-ups from meetings to ensure completion Serve as a point of coordination between the ED and staff, board members, and external partners Maintain organized records and files for the ED (digital and physical) Training & Compliance Coordination Maintain a centralized system to track all employee training requirements (initial and ongoing) Monitor due dates and ensure staff remain current on required trainings (HIPAA, safety, licensing, etc.) Send reminders and follow up with staff and supervisors on outstanding trainings Coordinate scheduling of trainings (internal and external) Maintain documentation of completed trainings for compliance and audit purposes Assist leadership in identifying gaps or upcoming compliance needs Administrative & Organizational Support Support office operations including document management, supplies, and general coordination Assist with preparation of reports, including pulling basic data and formatting Help maintain organizational systems (shared drives, templates, tracking logs) Support onboarding logistics for new hires (paperwork coordination, training setup, scheduling) Provide general administrative support across departments as needed Qualifications Strong organizational skills with attention to detail Ability to manage multiple priorities and follow through without constant direction Strong written and verbal communication skills Comfortable working with confidential information and maintaining discretion Proficiency in Microsoft Office/Google Workspace (or similar systems) Experience with tracking systems or databases preferred (training/compliance tracking a plus) Key Traits for Success in This Role Proactive (doesn't wait to be told what's slipping) Organized but flexible (can pivot without losing control of details) Clear communicator (can follow up without creating friction) Comfortable working behind the scenes to keep things moving
Pay:
$42,000.00 per year
Benefits:
401(k) Dental insurance Employee assistance program Retirement plan
