PRIMARY PURPOSE

The Administrative Assistant provides administrative support to ensure efficient office and program operations. Maintains physical and digital filing systems. Answers phone calls, text messages, and emails. Schedules program activities and transportation for students. Manages calendar. Drafts and edits letter, reports and other documents. Collects and aggregates data. Coordinates logistics for programs and staff meetings. Operates and maintains office equipment and the inventory database. Picks up and delivers supplies when necessary.

ESSENTIAL DUTIES

Greet visitors, manage phone system and handles mail. Plan and schedule meetings, appointments and after school pick ups. Ensure sign-in sheets and other record-keeping forms are completed. Answer phones, respond to emails, and generate and distribute documents. Maintain filing system, databases and calendars. Order supplies, manage expenses and coordinate maintenance. Prepare agendas, meeting minutes and reports. Assist with budgets, implement new procedures and basic bookkeeping. Assist and aid with students when short staffed. Assure program is delivered to specifications. Prepare regular and special reports as required. Preferred Skills High school diploma or GED preferred Hawaiian language background is helpful, but not required An interest in Hawaiian language and culture is necessary Ability to problem solve and communicate with others Good verbal and written skills Detail oriented Personal computer skills in word processing: word, excel and

Canva Pay:

$20.00

$22.00 per hour Application Question(s): Are you able to work Monday
Friday from 11am
4:00pm?

Shift availability:

Day Shift (Required) Ability to

Commute:

Kapolei, HI 96707 (Required)

Work Location:

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