Administrative Assistant

Under direction performs work of considerable difficulty accomplishing secretarial and administrative duties for the Finance and IT Departments; and performs related work as required. The City of Davenport offers a comprehensive benefit package. The cost for a family plan for medical, dental, vision and prescription is only $98.61 per month for 2026 and starts on first day of employment.

The City also offers:

Iowa Public Employee's Retirement Pension plan 457 Deferred Compensation - The City will contribute 5% of the employee's income to his/her 457 account if the employee contributes at least 1% (applicable full time non-bargaining clerical employees) 13 paid holidays Life Insurance Long Term Disability Insurance Tuition Reimbursement Employee Assistance Program Answer the telephone, handle routine calls, and route calls, as appropriate.

Prepare typed material:

types correspondence from notes, or rough copy; drafts correspondence for supervisor; proofread and edit correspondence; take notes and prepare minutes of meetings.

Resolve administrative matters:

schedule appointments; arrange and prepare meetings; prepare and maintain recommendations, reports, studies, and accounts; examine and summarize material for supervisor; assist in budget process including calculating of revenues and expenses, summarizing data, and maintaining records; coordinate special projects, programs, or events; may be asked to represent supervisor at meetings. Provide information to co-workers and the public: explain department and City policy and procedure; describe department and City programs; provide guidance and direction; answer questions; direct to other sources of information. Supervise the clerical phase of departmental operations: establish workflow and systems; implement decisions in accordance with generally established policy; recommend adjustments in policy. Specific needs of the department will require the completion of varied and unique duties by individual Administrative Assistants, including payroll, travel, purchasing cards; support accounts payable/receivable, and invoice processing High School Diploma or GED and five years of progressively responsible clerical and secretarial work; or an equivalent combination of training and experience which provides the knowledge, skills, and abilities necessary to perform the required work in this position. Must pass a background check as prescribed by the City of Davenport.

Considerable Knowledge of:

Business letter writing and forms. Office practices and procedures and standard office machines and equipment. Correspondence procedures, forms and terminology.

Considerable Skill in:

Various computer software such as: Excel, Microsoft Word, Teams, and PowerPoint. Maintaining various office records, accounts or files. Composing letters, memoranda and reports. Working independently without specific instructions. Communicating effectively both verbally and in writing. Maintaining confidentiality of sensitive information.