ADMINISTRATIVE ASSISTANT TO THE ACADEMIC DEAN

ADMINISTRATIVE ASSISTANT TO THE ACADEMIC DEAN

GENERAL

JOB SUMMARY

This is a full-time position located on the Estherville Campus. Primary responsibility is to assist the Dean in the performance of his/her duties/activities. Organizational skills, initiative, and self-motivation are essential. Position includes coordination and scheduling of meetings for the Dean processing communications to/from the Dean to students, faculty, and staff. Position also includes completing purchase requests for faculty, processing payments and requisitions, and other miscellaneous clerical tasks. A strong commitment to customer service and student centeredness is essential.

Position:

Administrative Assistant to the Academic Dean

Classification:

Professional Support A

Department:

Dean's Office Report to: Dean of Arts & Sciences and Academic Success

ESSENTIAL DUTIES & RESPONSIBILITIES

(% OF TIME): Constant (67-100%) Schedule appointments with/for the Dean and maintain calendar, meetings, phone calls, etc. Process time sheets, requisitions, leave forms, and other forms or reports submitted to the Dean's Office. In the Dean's absence, assist faculty, staff, and visitors in resolving problems or answer inquiries. Process and maintain budget requests and reports using the College software system. Keep the Dean informed of Campus events, incidents or occurrences affecting the welfare of students or staff. Maintain files and documents. Frequent (34-66%) Prepare agendas, attend meetings, take minutes, and distribute accordingly as directed by the Dean. Coordinate scheduling of meetings and other events hosted by Dean. Review and verify monthly mileage and expense reimbursements. Assume duties of other office personnel in their absence as needed. Occasional (10-33%) Print operational reports as requested. Coordinate travel arrangements for the Dean. Work with faculty on contract calendar and semester schedule completion. Assist Records office and Dean with course schedule preparation. Coordinate special events or college-wide activities as directed by Dean. Perform additional duties as requested by the Dean.

KNOWLEDGE, SKILLS & ABILITIES

Represent the college in a positive manner to prospective, former, and current students, staff, and the community. Ability to access, input, and retrieve information from a computer. Must be enthusiastic and energetic in performance of assigned duties and responsibilities. Ability to effectively perform tasks in a fast-paced environment with constant interruptions and adapt as needed. Organization is essential for this position. Ability to read and understand written and oral communication/instructions. Ability to take initiative and work independently. Ability to assume responsibility, deal effectively with problems, and exercise good judgment when making decisions. A thorough knowledge of office procedures, telephone etiquette, and basic office equipment, as well as correct English usage, grammar, punctuation, and arithmetic is required.

SPECIAL DEMANDS

Sedentary to light work. Position involves sitting most of the time; exerting up to 20 pounds of force occasionally (10-33%). Stooping, kneeling, crouching, pushing, pulling, carrying, occasionally (10-33%). Walking, lifting and grasping frequently (34-66%). Talking, hearing, and viewing various types of close visual work and repetitive motion constantly (67-100%). May be required to travel utilizing personal vehicle. Must have valid driver's license, good driving record and provide proof of insurance. Employment with Iowa Lakes Community College is dependent upon successful passage of a criminal background check. Must be legally eligible to work in the United States without employer sponsorship. Iowa Lakes Community College participates in the federal E-Verify program. We will verify your employment eligibility in the United States as required by law. The statements contained herein reflect general details as necessary to describe the essential functions, job duties/responsibilities, and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned.

MINIMUM QUALIFICATIONS

An Associate Degree or three or more years of experience in a related area are preferred. (A Bachelors' Degree in a related area will receive added consideration.) Personal computer software knowledge and experience required. Experience with Microsoft Office Suite and network operation beneficial.

Salary:

$21.21 per hour

Fringe Benefits:

Paid sick leave, vacation, and holidays. Employee health, dental, and vision insurance. Partially funded family insurance available. Employee life and disability insurance. Employee retirement plan.

APPLICATION PROCESS

The following items must be included in your application packet before it will be considered a complete application: Employment Application form Applicant Confidential Information form (This data is used to comply with government required affirmative action record keeping only and is not used for applicant screening purposes.) A letter addressing your qualifications for the position A resume A copy of transcripts, with originals due upon hiring Only complete application packets will be considered for the position vacancy. Position open until filled. Review of applications will begin June 8, 2026.