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EK
El Kahir Shrine
Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Iowa data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$42,753 / year median in Iowa
-14% projected decline
Job Description
Job Summary We are seeking a proactive and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, providing exceptional support to ensure smooth daily functions. Your energetic approach and attention to detail will help foster an efficient work environment, supporting team members and clients alike. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace culture. Responsibilities Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette Handle scheduling tasks such as calendar management and appointment setting using productivity software and Google Workspace tools Perform data entry and maintain accurate records through filing, spreadsheets, and database management using Microsoft Office applications and QuickBooks Assist with office management tasks including supply inventory, equipment maintenance, and organization of office space Provide customer service support by responding to inquiries via phone or email, ensuring client communication is handled promptly and courteously Support bookkeeping activities such as invoicing, expense tracking, and basic financial recordkeeping Proofread documents for accuracy and clarity, ensuring high-quality word processing and correspondence Requirements Proven clerical experience with strong office management skills and familiarity with office equipment and technology Excellent computer skills including proficiency in Microsoft Office (Word, Excel), Google Workspace, spreadsheets, Canva and PDF editing. Experience with QuickBooks is preferred Strong organizational skills with the ability to multitask efficiently. Exceptional communication skills, both verbal and written, with a focus on customer support and client communications. Demonstrated time management skills with the ability to prioritize tasks effectively Knowledge of multi-line phone systems, phone etiquette, data entry accuracy, proofreading, and filing procedures. Required to support and follow Hipaa rules. Confidentiality is a must. A minimum of 45 wpm. Create weekly and bi-monthly newsletters. Join us in creating a welcoming office environment where your organizational talents shine! This role offers an engaging work atmosphere where your administrative expertise will make a meaningful impact every day. We value dedicated professionals eager to grow their career while supporting our team's success.