Multi-Functional Coordinator Location:

Cedar Rapids, IAEmployment Type:

Full-TimeAbout the RoleWe are seeking a highly organized and proactive Office Administrator / HR & Operations Coordinator to support daily business operations in a fast-paced, team-oriented environment. This role serves as the administrative backbone of the office, helping coordinate meetings, maintain compliance records, assist with onboarding, support marketing initiatives, and provide operational support to the sales and leadership teams.

The ideal candidate enjoys wearing multiple hats, thrives on organization, and takes pride in keeping processes running smoothly.

Key ResponsibilitiesAdministrative & Office SupportCoordinate meetings, schedules, and team communications across departments.

Send calendar invitations, reminders, and meeting materials.

Assist with various administrative projects and tasks as needed.

Support the sales team with customer and operational coordination.

Answer incoming calls during high-volume periods and route inquiries appropriately.

Monitor and respond to online customer reviews.

Open, sort, and distribute incoming mail.

Receive and coordinate deliveries at the office.

Compliance & Record ManagementSchedule and track CDL drug testing requirements, including random testing programs.

Assist with vehicle registration and fuel tax documentation (IFTA).Maintain driver qualification files and required documentation.

Update annual forms and process driving record checks.

Ensure records remain accurate and compliant with company and regulatory requirements.

Human Resources & OnboardingCoordinate interviews for seasonal and field employees.

Schedule candidate interviews with hiring managers and trainers.

Enter new hire information into company systems.

Assist with onboarding activities, including office tours and new hire orientation.

Ensure employee files and required employment documentation are complete and properly maintained.

Support employee scheduling and availability updates within internal systems.

Marketing SupportPrepare and send customer thank-you notes and appreciation communications.

Assist with social media posting and content scheduling.

Coordinate direct mail campaigns and marketing mailers.

Provide additional marketing support during peak seasonal periods.","accountId","9948378","https://dejobs.org/iowa-city-ia/administrative-and-operations-generalist/80C8AC37109247FB9B43087BB583818F/job/","location",{"_378":379,"_380":381},"createdAt","2026-07-04T13:26:00.134624084Z","2026-07-28T12:43:44.330Z","2026-07-02T00:00:00Z","2026-08-28T00:00Z","status","active","isDiscoverable","isSearchable","isSpotlight","isDraft","careerSkills",[345,346,347,348,349,350,351,352,353,354],"requiredEducation","na","isEmailRequired","isPhoneRequired","titleSearch","Operations 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