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TU
The University of Iowa
Head, Interlibrary Loan
Career Insights for Administrative Clerk / Coordinator
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Based on Iowa data
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What they do
An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
$43,266 / year median in Iowa
-5% projected decline
Job Description
Head, Interlibrary Loan 🔍 Iowa City, Iowa, United States New 📁 Library Sciences 📅 9 hours ago Post Date 📅 26004826 Requisition # Apply for Job Share this Job Sign Up for Job Alerts The University of Iowa Libraries is seeking to hire a Head, Interlibrary Loan (Library Specialist PLC3/4A) in the Unified Access Services department. Under the direction of the Director of Unified Access Services, this position provides leadership and operational oversight for the Main Library's Interlibrary Loan and Article Delivery Services. The role supports efficient, reliable access to information resources for users locally, nationally, and internationally by overseeing borrowing, lending, document delivery, and related shipping and receiving activities. This position ensures that workflows, service standards, and problem-resolution practices support timely and effective service delivery, while providing leadership for interlibrary loan operations that connect users with resources across the globe.
KEY AREAS OF RESPONSIBILITIES AND SPECIFIC JOB TASKS
Acquire, Organize, Digitize, Preserve, and Provide Information Resources and Services- Manage the development of workflows for interlibrary loan, document delivery, and shipping services.
- Process requests and manage the document delivery service, ensuring PDFs provided meet the appropriate standards.
- Process requests and manage scanning requests submitted via Leganto for course reserve, working closely with course reserve staff to ensure prompt delivery and problem resolution.
- Serve as HathiTrust's Accessible Text Request Service provider, utilizing PDFs from this resource to provide accessible PDFs to campus. Instruction, Consultation, and Public Services
- Manage interlibrary loan services and solve complex problems related to systems and workflows within and across library resource sharing units worldwide.
- Process complex interlibrary loan borrowing requests.
- Communicate and interpret ILL service policies and procedures to students, faculty, and staff as well as to customers & colleagues outside of the University. Leadership/Staff and Resource Management/ Financial Responsibility
- Manage the interlibrary loan unit, including borrowing, lending, article delivery, and shipping services.
- Lead and develop the Interlibrary Loan team, fostering accountability, collaboration, innovation, continuous improvement, and effective stewardship of human resources while empowering team members to advance their areas of responsibility.
- Develop and recommend library unit and department-wide policies/procedures and set priorities. Ensure procedure manuals and training documents, largely found on sharepoint are regularly reviewed and updated.
- Manage interlibrary loan overdues, fines, billing, user follow-up, lending library communication, invoices, and payment records.
- Coordinate workflows, policies, procedures, and implement sustainable service models that ensure efficient access to library collections. Collaborate with Acquisitions on Article Galaxy Scholar for journals and purchase on demand for books.
- Interpret Interlibrary Loan and Library policies and procedures, making exceptions as needed.
- Assist with strategic planning for interlibrary loan, document delivery, and shipping services.
- Build and maintain productive relationships with vendors, interlibrary loan borrowing libraries, and access services staff across the Libraries. Continuous Learning & Skills Development
- Stay informed about innovations, trends, and developments in interlibrary loan.
- Acquire and maintain up-to-date job skills and professional standards related to copyright, interlibrary loan software, and consortia agreements. Required Qualifications
- Master's degree or an equivalent combination of education and related work experience.
- Minimum of two-years related experience in a lead or supervisory role.
- Excellent interpersonal and communication skills, with the ability to interact effectively and professionally with colleagues, library users, and campus partners.
- Experience using library software products (Alma, ILLiad, Tipasa, RapidILL, etc).
- Supervisory experience, including hiring, training, scheduling, coaching, and performance management of staff and/or student employees.
- Ability to troubleshoot and resolve operational and service issues, exercising sound judgement and decision making. Desired Qualifications
- Ability to efficiently learn and perform technical and complex tasks with accuracy and attention to detail.
- Ability to organize and prioritize work effectively.
- Experience working in an academic or research library environment.
- Experience coordinating day-to-day operations, workflows, or service delivery in a complex service environment.