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Administrative Assistant

Job

Maloney Property Maintenance LLC

Waterloo, IA (In Person)

$40,000 Salary, Full-Time

Posted 5 weeks ago (Updated 1 week ago) • Actively hiring

Expires 7/12/2026

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Job Description

Are you someone who enjoys keeping operations organized, supporting customers, and helping a growing team stay on track every day? Maloney Property Maintenance, LLC is a full-service commercial and residential landscaping company dedicated to creating safe, functional, and well-maintained outdoor spaces. We're looking for a detail-oriented and dependable Administrative Assistant to support daily office operations, scheduling, customer communication, and financial administration in a fast-paced environment. Compensation & Benefits $35,000 - $45,000 base salary Full-time, in-office position Paid Time Off (PTO) Growth and advancement opportunities
Compensation:
$35,000 - $45,000 based on experience
Responsibilities:
Manage scheduling and customer communication Track lawn care progress and service updates Handle billing, invoices, and reconciliations Support QuickBooks and CRM data entry Assist with quotes, ordering, and office coordination General administrative support as needed
Qualifications:
Strong communication skills with a customer-focused mindset Organized, detail-oriented, and able to manage multiple priorities Accounting or administrative experience preferred Knowledge QuickBooks, CRM systems, and MS Office (preferred) Familiarity with landscaping operations is a plus Positive, team-oriented attitude with a willingness to learn and adapt About Company Established in 2014, Maloney Property Maintenance, LLC is a company that provides commercial and residential landscaping services throughout Waterloo and surrounding communities. Services include landscaping, lawn care, snow removal, sod installation, hydroseeding, and outdoor property maintenance, with a strong focus on reliability, customer service, and quality workmanship.