Find & Apply For Office / Administrative Assistant Jobs in Waterloo, Iowa

215 Day Secretary - High School Waterloo Community School District

WEST HIGH

- Waterloo, Iowa Open in Google Maps This job is also posted in TeachIowa, Iowa's Marketplace for education jobs , and

Waterloo Community School District Job Details Job ID:

5986905

Application Deadline:

Dec 18, 2026 4:30 PM (Central Standard Time)

Posted:

Yesterday Starting Date:

Immediately Job Description Job Description Title:

215

Day Secretary FLSA Status:

Non-exempt Classification:

Educational Support Personnel Immediate Supervisor:

Building Principal Waterloo Schools is an equal employment opportunity/affirmative action employer.

Job Summary:

This position is responsible for performing general secretarial duties, preparing reports and maintaining records as required, greeting and attending to the needs of visitors (staff, parents and students) to ensure the efficient and smooth operation of the office/building.

Hiring Specifications:

Education High school diploma or equivalent required Certification None required Experience Five (5) years of clerical or secretarial experience preferred Skills, Knowledge & Abilities Strong oral and written communication skills Ability to establish and maintain effective working relationships and use good judgment, initiative and resourcefulness when dealing with other employees and the public Ability to work effectively under stress, changing work priorities and in emergencies Ability to work diverse groups of people Ability to work effectively, cooperatively and respectfully with staff, parents, students and community members regardless of race, color, creed, gender, sexual orientation, gender identity, ethnic/national origin, religion, marital status, age, socio-economic status or disability Ability to provide customer service in a fast-paced environment Ability to recognize sensitive issues and maintain confidentiality Ability to work a flexible work schedule as needed Technology Requirements Basic computer skills (computer navigation, email, web browser, Employee Portal) Intermediate computer skills (Google Suites, search function, student information systems, basis promethean) High computer skills (familiarity with Education Tech Tools, Informational systems specific to position) Ability to reach all skill levels listed if not already acquired

Supervision of Others:

Students, co-op students, substitute staff or volunteers as directed

Personal Contacts:

All district personnel Students and parents Community members, volunteers and Partners in

Educatio Job Duties:

Creates and maintains an open and welcoming office and building environment by providing exceptional customer service to students, staff, families and the public. Performs clerical duties as directed by the principal and building administrative staff. Operates office equipment as needed. Answers the telephone and assists callers accurately and efficiently. Prepares outgoing mail; sorts and distributes incoming mail. Sets up meetings and schedules facilities as directed. Composes, types and edits correspondence as directed. Maintains accurate records and prepares reports as requested. Gives medical attention and dispenses medication in the absence of the Health Assistant. Assists with conferences/grade reporting procedures including collecting, scheduling, mailing. Coordinates time effective distribution of flyers, notes home to parents and other district or community information. Maintains confidentiality of all records and information. Performs other duties as may be assigned.

Physical Requirements:

NEVER 0%

OCCASIONAL 1-32

%

FREQUENT 33-66

%

CONSTANT 67

%+ A. Standing X B. Walking X C. Sitting X D. Bending/Stooping X E. Pushing/Pulling X F. Reaching X G. Climbing/Stairs X H. Driving X I. Lifting Up to 25 lbs. J. Carrying Up to 25 lbs K. Manual Dexterity Tasks Telephone X Computer X Other L. Working Conditions Inside X Outside X Extremes in temp/humidity X Additional requirements: Successful completion of post-offer drug screening and physical as well as background check.

Terms of Employment:

215 day contract per Board policy and administrative guidelines.

Date Last Revised:

7/1/2026

Position Type:

Full-Time Salary:

$19.19 to $21.15

Per Hour Job Categories:

Support Staff > Clerical Support Staff > Secretary Job Requirements Citizenship, residency or work visa required Contact Information Brian Ortman , Principal

WEST HIGH

Phone:

319-433-2700

Email:

ortmanb@waterlooschools.org Map The content you submit, offer, contribute, attach, post, or display (each a "Submission") will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. "Sensitive data" for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.