Administrative Assistant

Summary Valley County is looking for an Administrative Assistant to provide essential clerical and operational support to the Valley County Extension office, serving as a primary liaison between the University of Idaho and the local community. By managing office logistics, spearheading community outreach through digital and print media, and ensuring compliance with university and county policies, the Administrative Assistant ensures the efficient delivery of educational resources and high-quality service to stakeholders. This is a full-time position with full employee benefits. Typical Duties & Responsibilities The Administrative Assistant serves as the operational hub of the Valley County Extension office, providing clerical support to ensure the seamless delivery of University of Idaho programs. This position functions as a blend of office management, financial stewardship, and community engagement, requiring a proactive professional capable of balancing technical university requirements with the local needs of 4-H and Extension stakeholders.

Communications & Community Outreach:

Serving as the primary point of contact, the Administrative Assistant manages all departmental correspondence and responds to inquiries with courtesy and professionalism. This role involves a creative component in outreach efforts, including the design and distribution of monthly newsletters (4-H and Extension), flyers, and educational literature. Responsibilities include maintaining the Valley County Extension website and social media presence in collaboration with Extension Educators and 4-H Specialists to ensure the community remains informed and engaged.

Program Coordination & Data Management:

This position requires high precision in managing program enrollments, project activities, and event registrations. The Administrative Assistant maintains critical databases—including Digital Measures, Z-Suite, and Fair Entry—and prepares comprehensive reports regarding inventory, Civil Rights compliance, and club memberships. Beyond digital tasks, the role provides hands-on logistical support by preparing event packets and managing the physical setup and organization of workshops and Extension programs.

Financial Operations & Administration:

Acting as a liaison with Valley County representatives, the incumbent oversees essential financial workflows. Duties include processing accounts payable and receivable in alignment with University of Idaho policies, managing QuickBooks and Trust accounts, and assisting with the tracking of the annual county budget. Administrative duties also extend to preparing staff timesheets, maintaining organized filing systems, and ensuring the office remains fully stocked with necessary supplies.

Compliance & Professional Standards:

Operating with the highest level of integrity, the Administrative Assistant maintains confidentiality and adheres to all County safety practices and University policies. The individual in this role serves as a champion for accessibility and inclusion, ensuring all work complies with the University's non-discrimination policies and actively contributing to Affirmative Action and Americans with Disabilities Act (ADA) plans. To view the official Valley County job description for this position, click here: Administrative Assistant Typical Qualifications The successful candidate must possess a high school diploma or equivalent, supplemented by at least one year of experience in an administrative office environment. This role requires a professional who combines intermediate computer proficiency with strong customer service and interpersonal skills, including the ability to listen for understanding and articulate ideas clearly. The incumbent must demonstrate a strong command of written and verbal English to prepare accurate reports, develop departmental literature, and communicate effectively with a diverse public. In addition to foundational administrative expertise in record-keeping and filing, the position demands specialized technical skills. This includes experience with financial software such as QuickBooks for basic bookkeeping, proficiency in database management, and the ability to maintain websites and social media platforms. The candidate should be adept with marketing and virtual conferencing tools such as Publisher, Canva, Eventbrite, Mailchimp, or Zoom. Benefits As a way of assisting our employees to live healthier, happier, and less worrisome lives, Valley County offers the best benefit package of any employer in the county.

Our benefits include:

Retirement Membership in PERSI Medical Insurance Dental Insurance Vision Insurance Prescription Drug Insurance Personal Leave (176 hours per year to start) Holiday Leave (11 days per year) Bereavement Leave Life Insurance Employee Assistance Program Flexible Spending Account And don't forget about these benefits: A Positive Work/Life Balance Job Stability & Satisfaction Career Advancement A Casual Work Environment Physically Relaxed Mentally Stimulating A Chance to Make a Difference! Hiring is done without regard to race, religion, color, national origin, gender, age, disability, sexual orientation, marital status, gender identity and expression, pregnancy, or genetics. In addition, preference may be given to veterans who qualify under state and federal laws and regulations.