An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Hammari Bookkeeping & Tax and Hammari Law Office are seeking a dependable, organized Bookkeeping & Administrative Assistant for our shared professional office in Donnelly, Idaho. This is a year-round position expected to begin at approximately 32 hours per week , with the possibility of a full-time, 40-hour-per-week position for the right candidate . The position combines front-office and administrative responsibilities with the opportunity to perform and learn bookkeeping, payroll, tax-support, and legal-assistant work. $19-$25 per hour , depending on relevant experience and the ability to perform bookkeeping, payroll, tax-support, or other skilled office work.
Responsibilities :
Answer incoming telephone calls and direct or forward calls appropriately Greet clients and visitors and maintain a professional, welcoming office Take accurate and complete messages Communicate with clients by telephone and email Schedule appointments and assist with client follow-up Prepare, print, scan, copy, and send correspondence and documents Prepare outgoing mail, including certified and registered mail Organize and maintain paper and electronic files Scan, file, archive, and securely shred confidential documents Track incoming documents and help obtain missing information from clients Maintain office supplies and assist with general administrative tasks Provide support to both the bookkeeping and tax office and the law office
Bookkeeping and Tax Work :
Depending on the applicant's experience and training, responsibilities may also include: Entering and categorizing financial transactions Performing bank and credit-card reconciliations Assisting with payroll processing and payroll reports Organizing client bookkeeping records Communicating with clients regarding missing information Assisting with the preparation and organization of tax documents Supporting tax-season workflows Performing other bookkeeping and accounting-support tasks under supervision Applicants with QuickBooks, bookkeeping, payroll, accounting, banking, or tax-office experience are especially encouraged to apply.
Legal-Office Opportunities :
The employee may also receive training and take on legal-assistant responsibilities, including: Assisting with new-client intake Preparing routine correspondence and forms Organizing estate-planning, probate, and other legal files Preparing documents for attorney review and client signing Communicating with courts, recording offices, and other organizations Assisting with document recording, certified mailing, and deadline tracking Prior legal experience is not required.
Qualifications :
The successful applicant should: Be dependable, punctual, organized, and attentive to detail Communicate professionally in person, by telephone, and in writing Be comfortable using email, Microsoft Word, scanners, printers, and basic office technology Be able to learn new computer programs and office systems Follow instructions and complete tasks without constant supervision Exercise good judgment and maintain strict confidentiality Be comfortable handling multiple tasks and changing priorities Be willing to ask questions and learn new skills Have a high school diploma or equivalent Relevant office, bookkeeping, payroll, accounting, tax, banking, legal, medical, or other confidential professional experience is preferred but not required. We will consider a highly organized and motivated applicant with strong computer skills and the ability to learn.
Schedule :
Approximately 32 hours per week Full-time employment may be available for the right candidate Additional hours may be available during tax season and other busy periods Applicants seeking either a 32-hour schedule or full-time employment are encouraged to apply
Why Join Us :
This position offers more than traditional receptionist work. The right employee will have the opportunity to develop valuable skills in bookkeeping, payroll, taxes, legal administration, and professional client service. As the employee gains experience and becomes able to handle more skilled work independently, there may be opportunities for increased responsibilities and compensation. How to
Apply :
Please email a résumé and a brief introduction explaining: Why you are interested in the position Your availability and desired number of hours Any experience with bookkeeping, QuickBooks, payroll, taxes, office administration, legal work, or confidential client information When you would be available to begin work Send applications to admin@hammarilaw.com with "Bookkeeping & Administrative Assistant" in the subject line. Hammari Bookkeeping & Tax and Hammari Law Office are equal opportunity employers.
Pay:
$19.00 - $25.00 per hour
Benefits:
401(k) matching Employee discount Gym membership Paid time off Paid training Professional development assistance
