An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Administrative Assistant, Service Western States Equipment Co 24.54 United States, Idaho, Meridian Aug 21, 2026
Description
ESSENTIAL FUNCTIONS
Performs multiple functions in the timely process of service calls from opening, adding segments, resolving discrepancies, and closing.
Reviews service calls for completeness prior to invoicing.
Completes complex service calls process including three way splits, discounting, and warranty.
Reviews and accounts vendor invoicing for payment and posts on service calls.
Processes service calls
Generates daily service call reports to help assist in work order last date of labor management.
Provides training as needed for Service Advisors, Service Foreman, and Technicians on various work order processes.
Serves as a back-up for inbound customer phone calls.
Adheres to all customer care standards.
Actively cares and advocates safety at Western States. Adhere to all applicable safety policies, procedures and standards.
May accomplish training and serve as a team member in support of Western States' strategic programs, projects, and initiatives.
Works within and promote corporate vision, mission, and values of the organization.
Performs other duties as assigned.
KNOWLEDGE SKILLS AND ABILITIES
Proficient in the use of Microsoft computer products or other comparable systems required.
Ability to comprehend, capture and interpret customer and equipment information independently.
Ability to learn and use new computer systems.
Proficient keyboarding skills.
Strong verbal communication and customer relationship skills that produce satisfied customers.
Ability to manage complex details accurately and according to schedule
Ability to develop and maintain effective working relationships with others.
Consistent attendance.
EDUCATION AND EXPERIENCE
Proof of high school diploma or General Education Degree (GED).
2-3 years comparable office experience preferred.
1 year customer service experience required.
Heavy equipment and/or diesel truck repair knowledge preferred.
Must be able to communicate (speak, read, comprehend, write in English).
PHYSICAL CHARACTERISTICS
Must be able to sit for long periods of time along with walking, standing, climbing stairs, reaching pushing, pulling, leaning and twisting.
Must be able to meet all safety requirements for applicable safety policies. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
