SUMMER SCHOOL MIGRANT SECRETARY

Job Title:

Summer School Migrant Secretary Department:

Special Services Reports To:

Building Principal Contact Information:

Veronica Granillo Phone:

208-436-4727 ext. 1153

Email:

vgranillo@minidokaschools.org

JOB GOAL

The Summer School Secretary performs a wide variety of administrative support and receptionist duties including registration, bookkeeping, attendance, purchasing, payroll and other general clerical areas. Duties may include public contact, typing and preparing letters or documents using various software applications, entering data into school or department systems and applications, keeping clerical records, logs, ledgers, and related documents and working within District specific processes and procedures. The principal duties of this class are performed in a general office environment.

QUALIFICATIONS

• High School or GED equivalent.

Knowledge of:

• Operation of standard and specialized office equipment including a personal computer and job-related software such as Word, Excel, or others;
• Operation of multi-line telephone, voice mail, and intercom systems;
• English grammar and punctuation;
• Basic math, accounting and record keeping;
• Current office practices and procedures.

Ability to:

• Perform a wide variety of clerical and administrative support duties;
• Maintain records efficiently and accurately and to prepare clear and concise reports;
• Maintain effective working relationships with other school employees, supervisory personnel, students, and the public;
• Communicate effectively both orally and in writing;
• Perform accounting and mathematical functions;
• Respond appropriately to emergency or unusual situations that may involve administering first aid, contacting parents, or dealing with sensitive or confidential issues;
• Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner;
• Perform time management and scheduling functions, meet deadlines, and set task priorities;
• Maintain office, school, and individual confidentiality.

ESSENTIAL

DUTIES and

RESPONSIBILITIES

(may vary by assignment ):

• Performs administrative support functions related to school registration, attendance, payroll, bookkeeping, student files/records, purchasing, and related duties;
• Greets and signs in visitors and answers incoming phone calls, providing referrals to other departments or staff as needed;
• Operates standard and specialized office equipment, including computer hardware/software;
• Assists students and parents with registration and withdrawal processes;
• Creates and maintains a supply of necessary forms used in department;
• Maintains inventory of supplies;
• Purchases supplies through district accounting system and verifies receipt;
• Perform bookkeeping functions, makes deposits and generates and distributes financial reports;
• Generates and distributes computer reports for counselors, teachers, and administrators;
• Receives and distributes incoming mail and packages;
• Reviews time cards for accuracy and completeness;
• Maintains personnel leave reports and records;
• Maintains accurate attendance records and daily enrollment count for monthly and quarterly reports;
• Maintains data collection for Power School and Idaho System for Educational Excellence
• Facilitates and prepares report cards;
• Assists with preparations for parent-teacher conferences and open houses;
• Facilitates all aspects of pre-registration and organizes fall registration;
• Receives, distributes and tracks incoming legal documents from processors;
• Maintains accurate student data information and records;
• Types forms, letters or other documents;
• Performs scheduling/calendar duties;
• Performs all work duties and activities in accordance with District policies, procedures and safety practices.

Other Related Duties:

• Performs other duties as assigned.

ESSENTIAL PHYSICAL ABILITIES

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to communicate effectively on the telephone and in person and hear sounds within the normal range of conversation; prepare and review documents and process them in a prescribed order and organize documents and materials; operate a keyboard or type, handle materials, and operate standard office equipment; lift or move objects that weigh up to 30 lbs; and to work in a classroom environment. Jobs in this class require performing repetitive hand movement in gripping, fingering and hand/wrist/arm movements. Related job tasks may require, with or without reasonable accommodation, walking, standing, sitting, lifting, stooping, squatting, kneeling, bending, crouching, pushing, grasping, and reaching.

CONDITION OF EMPLOYMENT

All classified employees of the Minidoka County School District #331, including those in this position, are "at will" employees, meaning employment may be terminated by either the employer or employee at any time for any reason, consistent with applicable state or federal law. This job description/classification specification does not constitute an employment agreement and is subject to change as the needs of the District and position requirements evolve. Employment is contingent upon Board approval, successful completion of a federal background check, and a pre-employment drug-free workplace screen. The "at will" policy can only be altered if authorized in writing and approved by the Board of Trustees of District 331.