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Job Description
Description:
We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive support to executive leadership while ensuring the smooth operation of administrative functions across the organization. This role serves as a key liaison between leadership, employees, clients, vendors, and external stakeholders and requires exceptional communication, discretion, and organizational skills. The ideal candidate thrives in a fast-paced environment, can effectively manage multiple priorities, maintain strict confidentiality, and possess strong administrative, financial, and customer service skills.
Requirements:
Executive Support Manage calendars, schedules, appointments, and travel arrangements for leadership team. Prepare agendas, meeting materials, presentations, reports, and correspondence. Attend meetings, record minutes, track action items, and assist with follow-up activities. Screen and prioritize incoming phone calls, emails, and correspondence. Handle confidential and sensitive information with professionalism and discretion. Assist leadership with research, special projects, reporting, and administrative initiatives. Administrative Support Serve as a primary point of contact for internal and external communications. Maintain organized digital and physical filing systems and company records. Prepare, process, and maintain contracts, permits, insurance documents, work orders, and other business records. Coordinate meetings, training sessions, company events, and travel logistics. Assist in order and maintain office supplies and support the day-to-day needs of the office. Ensure accurate document retention and compliance with company procedures. Communication & Customer Service Build and maintain positive working relationships with employees, clients, vendors, and business partners. Respond to inquiries professionally and promptly. Coordinate communication between departments and leadership to ensure timely information sharing. Provide exceptional customer service while representing the organization in a professional manner. Qualifications Minimum of 3-5 years of administrative assistant, or office management experience. Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Experience with Microsoft Dynamics 365 Business Central or similar ERP/business management software is preferred. Excellent written and verbal communication skills. Strong organizational and multitasking abilities. Ability to work independently while managing multiple priorities and deadlines. Experience supporting accounting, invoicing, payroll, or financial administration functions preferred. Demonstrated ability to maintain confidentiality and exercise sound judgment. Desired Traits Professional, dependable, and highly organized. Strong attention to detail and accuracy. Solution-oriented with excellent problem-solving skills. Adaptable and able to thrive in a dynamic environment. Positive attitude and strong interpersonal skills. Self-motivated with the ability to anticipate needs and take initiative. Benefits Medical, Dental, and Vision Insurance Health Savings Account (HSA) 401(k) Paid Time Off Paid Holidays Monday-Friday 8am-5pm
