Administrative Assistant

MISSION STATEMENT

The Administrative Assistant performs support functions for the Head Start/Early Head Start Administrative Office. The Administrative Assistant is responsible for providing reception, publications, data entry, word processing, and general office organizational support that reinforces the mission and goals of CSI Head Start within the assigned service area. Strong communication, interpersonal, organizational, customer service, technology, and computer software (Microsoft Office) skills are essential.

TYPICAL DUTIES AND RESPONSIBILITIES ESSENTIAL

1. Treat participants, fellow staff, and community members with positive regards 2. Perform professional level work in fiscal, human resources, and administrative activities 3. Process and code invoices from vendor 4. Effectively use technology and software to design and update forms, calendars, and other materials 5. Assist HR Coordinator to carry out routine human resource tasks as assigned 6. Assist with general office requests and training as needed 7. Communicate effectively with staff, community members and parents in both oral and written communication 8. Utilize email effectively and responsibly to communicate events, meetings, and disseminate information 9. Receive office visitors and answer the telephone using knowledge of business telephone procedures and etiquette 10. Perform work requiring knowledge of the program to verify documents for completeness and accuracy 11. Compile data and completes reports in a timely manner 12. Maintain efficient and organized filing systems 13. Participate in an individualized continuing education plan

ADDITIONAL

Perform other duties as assigned Required Skills

QUALIFICATIONS ESSENTIAL

1. Associate degree in a related field; or combination of related education and experience 2. Knowledge and ability to apply business functions, accounting principles, and human resource procedures 3. Significant experience in tracking/monitoring spreadsheets in MS Excel 4. Strong record keeping, organizational and clerical skills to work within prioritized needs 5. Ability to independently operate standard office equipment including personal computer 6. Excellent interpersonal communication and public relations skills to meet people courteously and to work with all ages and socioeconomic groups 7. A strong service orientation or desire to meet people's needs, handle challenging situations and provide customer service and promote teamwork within the program 8. Good judgement and professionalism in dealing with pressures and meeting deadlines 9. Ability to listen, take directions, and communicate effectively both verbally and in writing 10. Ability to attend to detail and follow directions with thoroughness and accuracy 11. Self-motivation to take assignments and carry them through from initial stages to completion 12. Able to maintain confidentiality with all matters 13. Maintain a professional atmosphere in the work area 14. Flexibility and a willingness to attend and receive additional training to improve skills 15. Complete criminal record check from Department of Health & Welfare's Criminal History Unit prior to consideration for hire