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Office Administrative Assistant
Job
Advanced Electrical Systems
Alsip, IL (In Person)
$52,000 Salary, Full-Time
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Job Description
Job Summary Advanced Electrical Systems (AES) is seeking a reliable and detail-oriented Administrative Assistant to support accounting and payroll operations. This role is critical to maintaining accurate financial records, processing payroll, and supporting day-to-day office operations in a growing electrical contracting company. The ideal candidate is organized, comfortable working with numbers, and able to manage multiple tasks in a fast-paced environment. This position plays a key role in supporting payroll accuracy, invoicing, and overall financial organization. Responsibilities Assist with weekly payroll entry and time tracking from field crews Enter and manage accounts receivable, invoicing, and payment tracking Support basic accounts payable tracking and organization Maintain organized digital and physical records Perform accurate data entry and assist with reconciliation of financial information Communicate with field supervisors to ensure accurate time and job reporting Assist with general administrative and office support tasks as needed Requirements Previous administrative or accounting support experience preferred Experience with QuickBooks, Microsoft Excel, or similar systems Proficiency in Microsoft 365 (Excel, Word, Outlook) Strong attention to detail and organizational skills Ability to manage multiple tasks and meet deadlines Strong communication skills Preferred Qualifications Experience in construction or electrical industry Familiarity with payroll processing Strong Excel skills (data entry, basic formulas, organization) Experience supporting invoicing or accounts receivable Pay & Schedule Hourly position: $22 - $28 per hour (based on experience) Full-time, Monday-Friday Benefits Paid time off Paid holidays On-the-job training Opportunities for advancement Professional development assistance Medical, Dental, and Vision Insurance Available 401(k) Why AES Growing company with long-term career opportunities Hands-on role with the ability to learn and expand responsibilities Supportive, team-oriented environment Opportunity to grow into a larger accounting or administrative role as the company expands