Administrative Assistant ( St. Clair County)

The Office of Statewide Pretrial Services' (OSPS or Office) is a statewide office that provides pretrial services under the Pretrial Services Act, 725 ILCS 185. The Office's mission is to assist in the administration of justice and promote community safety by ensuring fairness and equality in the pretrial process. OSPS prepares pretrial investigation reports for the courts and supervises individuals released from custody as directed by the court.

ESSENTIAL DUTIES

Under supervision, an Administrative Assistant supports the Agency's programmatic needs and implements administrative policies and procedures. The required working hours for this position are Monday - Friday, 8:30 am - 5:00 pm

BENEFITS

An attractive judicial branch benefits package is offered, including pension, medical, dental, vision and life insurance, as well as deferred compensation and generous leave time. Click Here for State Employee General Benefits Click Here for OSPS Summary of Benefits

FUNCTIONS INCLUDE

• Provides administrative support by performing basic office functions such as greeting visitors and distributing mail.
• Prepares programmatic materials as requested.
• Provides administrative office support, including answering phones, checking group email inboxes, maintaining calendars and ordering supplies
• Schedules meetings, takes and distributes meeting minutes.
• Prepares communications such as letters, emails, memos, reports and other correspondence.
• Independently performs small research or investigatory projects and generates reports and presentations.
• Makes travel arrangements and prepares travel vouchers as requested.
• Processes invoices and purchase requisitions as requested.
• Assists with office equipment and property tracking as requested.
• Assists with vehicle reservations and usage reporting as requested.
• Performs other duties as assigned.

EDUCATION AND EXPERIENCE

Minimum Qualifications:

• Associate's Degree in Business or related field, or three years of relevant professional experience.
• Two years of related experience in a public or private organization.
• Proficient in the use of Microsoft Office products (i.

e., Word, Excel, Access, PowerPoint, Outlook).

Preferred Qualifications:

• A Bachelor's Degree in Public Administration, Business Administration, Communications or a related field.
• Five years of related experience in a public or private organization.
• Two years of project management experience, including system analysis, strategic planning and design.

OTHER KNOWLEDGE/SKILLS/ABILITIES

• Effective oral and written communication, presentation, facilitation, and interpersonal skills.
• Ability to plan, organize, implement, and maintain a variety of functions and projects simultaneously and meet required deadlines and schedules.
• Ability to positively and professionally interact with co-workers.
• Demonstrated leadership skills including planning and priority setting, sound decision-making, problem-solving, and analytic and interpretive skills.

PHYSICAL REQUIREMENTS

• Ability to sit for extended time periods.
• Professional office working environment requiring telephone usage and ability to process written documents.
• Ability to travel, including overnight stays, as required.

HOW TO apply:

Interested individuals should submit a resume and cover letter through the form below.

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//app.smartsheet.com/b/form/cfdfd666f464473185cdbbd0a5b7b361 An OSPS Job Application is not required to apply, but it will be required before final hiring decisions are made. The application can be downloaded from the Join our Team website: https://www.ilosps.gov/resources/ed0143bf-eaef-45ca-8a93-9c8964e1dd65/osps-job-application.pdf Any questions about this position or the application process can also be submitted via email at the following address: HR@ilosps.gov.

EQUAL OPPORTUNITY EMPLOYER

Job Type:

Full-time Pay:

$50,616.00 - $58,608.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Retirement plan Vision insurance People with a criminal record are encouraged to apply

Work Location:

In person