Administrative Assistant

Leads Construction Company, LLC is a leader in property restoration and has been in business for over 35 years. We are adding to our team and have an immediate opening for a well-rounded full-time Office Assistant/Administrative Assistant in our Burr Ridge, IL office. Position Summary Under minimal supervision, the Administrative Assistant is responsible for providing administrative support to Account Representative and Project Managers to ensure effective and efficient operations of the office and perform a variety of administrative support duties to support all areas of Business Operations. Duties and Responsibilities Provides phone coverage for incoming calls. Enter new loss information into Next Gear Solitaire software, pass information on to Account Rep, schedule appointment when necessary, facilitate emergency services, if needed Calendar management via Outlook; schedule appointments and meetings; Create job file and prepare all necessary documents Maintain and update job status into corresponding program software/databases Format and prepare a variety of routine materials including contracts, correspondence, vendor agreements, and emails Create and track invoices Scanning closed files Qualifications and Skills 1 to 3 years administrative support experience Must be proficient in Microsoft Office suite of products with a strong emphasis in Excel, Word, and Outlook Strong communication skills (oral and written); ability to effectively interact and respond to staff, managers and executives, clients, customers, and the general public Ability to quickly and effectively comprehend general business materials such as correspondence, work procedures, and processes Ability to effectively compose and/or edit business correspondence and other written materials Must be a team player who takes direction well Knowledge of Quickbooks, Xactimate, and Cotality would be great, but we are willing to train Required education:

High School or GED Equal Employment Opportunity Policy:

We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religion, color, sex, gender identity, sexual orientation, national origin, ancestry, citizenship status, uniform service member status, marital status, pregnancy, age, protected medical condition, disability or any other protected status in accordance with all applicable federal, state and local laws.

Job Type:

Full-time Pay:

$40,000.00 - $45,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off

Work Location:

In person