Administrative Assistant

Job Summary:

The Administrative Assistant supports daily operations by managing work orders, purchase orders, inventory processes, and production documentation. This role ensures smooth communication between sales, production, and shipping while maintaining accurate records and material availability.

Essential Job Duties:

The Administrative Assistant is responsible for, but not limited to: Create and manage Work Orders (WO's) based on incoming sales orders Print and distribute work orders and production paperwork upon order release Route production paperwork appropriately to shipping or production staff based on order requirements Coordinate work orders linked to designated team members, ensuring material availability before release Receive and process Purchase Orders (PO's) for incoming merchandise Create purchase orders for required materials and supplies Manage and adjust work orders for specialized products (e.g., windscreen orders) Print and organize production instructions (such as wall panel instructions) for internal use Monitor and order office supplies as needed (e.g., through Office Depot) Receive and process stock work orders into inventory Review and correct labor tickets, including missed punch-outs Track material availability and ensure sufficient inventory to meet production needs Scan and maintain shipping documentation for records Manage backorders by updating orders and coordinating with production timelines Investigate and correct material discrepancies (overages/shortages) on work orders Create and manage Inventory Batch Transfers (IBTs) to ensure proper material allocation

Administrative Assistant Qualifications/Skills:

Strong organizational and multitasking skills High attention to detail and accuracy Experience with Resource Planning systems, inventory management, or production scheduling preferred Ability to communicate effectively across departments Basic computer skills (Microsoft Office, data entry, order systems) Previous experience in manufacturing or production environment is a plus Monday through Friday 7:00am to 3:45pm