Administrative Secretary - Political Science

Administrative Secretary - Political Science Bowling Green State University, United States about 13 hours ago

Location:

Campus, ILLINOIS

Job Type:

FullTime Summary Provides high level administrative support to department administrator. Relieves the administrator of non-routine administrative tasks, which may be confidential in nature. Serves as liaison between administrator and subordinates/others. Prepares written and oral communications. Maintains and monitors the administrator's calendar/schedule. May supervise student employees. Assists with financial budgets; plans events; works with publications and public relations. Essential Functions Provides administrative support to department administrator and department faculty, including preparation and proofreading of reports and correspondence. Makes travel arrangements and maintains the administrator's calendar/schedule. Acts as liaison for the administrator and students, faculty and staff. Registers students and provides basic information regarding course prerequisites, class availability, independent study and registration and on-line schedule development. Interviews, hires, trains and evaluates student employees. Administers student time. Assists the administrator with faculty and/or staff recruitment process. Processes applications. Maintains confidential files. Compiles, enters, retrieves and maintains information in database systems. Runs reports. May track the credentialing of staff. Initiates and tracks all requests for new contracts and renewals. Prepares and maintains staff salary report. Reconciles and tracks budgets. Identifies budget issues. Collects and compiles information for monthly and annual departmental reports. Reconciles P-card transactions. Prepares department transfers and check requests. Records indirect charges. Maintains inventories and orders supplies and books as needed. Manages all department event planning, including department meetings. Records minutes. Coordinates the design, writing and publication of departmental publications and public relations materials. Serves as department representative on college committees as needed. Works on special department projects. Serves as receptionist. Greets and directs visitors, students, staff and faculty. Answers department phone, responds to inquiries and/or redirects calls as appropriate. Prepares and/or transmits written correspondence (i.e., handouts, exams, reports, mailing lists) through e-mail, fax or hard copy. Oversees incoming and outgoing mail. Maintains office equipment and troubleshoots issues. Oversees the department's computer needs, including the maintenance and requesting of computer software and hardware. Manages database systems. Maintains confidential files. Compiles, enters, retrieves and maintains information in database systems. Queries databases and runs reports. Interviews, hires, trains and evaluates student assistants. Coordinates work schedules. Prepares alarm code requests and orders keys as needed. Approves students' time. Downloads and reconciles budget reports. Provides information for the preparation of annual reports. Reconciles P-card transactions. Prepares check requests. Maintains inventories and orders supplies and books as needed. Schedules and coordinates meetings and special events. Maintains department conference room calendar. Makes travel arrangements and prepares travel and business entertainment reimbursement. Minimum Qualifications The following Experience is required: One year related experience required The following Education is required: High school diploma or GED required Additional Information

Knowledge, Skills, and Abilities:

Knowledge of basic mathematical skills Knowledge of basic reading skills Ability to carry out verbal and/or written instructions Ability to effectively communicate, verbally and written Detailed-oriented and highly accurate Ability to work in changing environment Ability to work effectively in a team environment Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately Ability to coordinate or lead others in accomplishing work activities Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query Ability to query, run reports and modify data in financial systems Ability to access and maintain document imaging systems, including scanning and filing documents Ability to accurately receive and disburse cash whether currency, credit cards, checks or other payment forms Ability to operate computers and peripheral equipment such as printers Ability to draft office correspondence Ability to effectively utilize audio/visual equipment Application Deadline The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by June 26, 2026. Required Application Materials & Evaluation Experience must be fully documented on the official application. The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate. Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships. Uploads

Required:

Resume (for supplemental information only)

Optional:

Cover Letter

Essential Requirement:

Work Authorization BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. Bowling Green State University is an equal opportunity employer. The University is committed to maintaining an employment and educational environment that is free from unlawful discrimination, harassment, and retaliation. The University prohibits discrimination and harassment on the basis of protected class: age (40 years of age or older), ancestry, color, disability, ethnicity, familial status, gender, gender identity and expression, genetic information, HIV/AIDS status, marital status, military status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, protected veteran status, or any other legally protected characteristic. EEOC Know Your Rights OCRC Know Your Rights In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to for a position with Bowling Green State University, please call 419-372-8421 or email ohrbgsu . BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: uscis.gov/i-9-central/form-i-9-acceptable-documents