Administrative Secretary - Psychology - Graduate Program

Administrative Secretary - Psychology - Graduate Program Bowling Green State University, United States about 23 hours ago

Location:

Campus, ILLINOIS

Job Type:

FullTime Summary Provides administrative support to Chair, Graduate Coordinator, faculty, and graduate students in the Psychology Department to facilitate the daily operations of the Psychology graduate program. Essential Functions Assist in coordination of graduate student recruitment and admissions Coordinate communication with current and prospective graduate students Serve as budget administrator with graduate contracting platform, requests graduate student contracts Reconciles and tracks budgets. Identifies budget issues. Collects and compiles information for regular budget reports. Maintain graduate student records, updates policies and handbooks Responds to queries from faculty, graduate students, and prospective students regarding policies and procedures Assists in course schedule development, provides basic information regarding course prerequisites, independent study and registration Manages event planning related to graduate program, including graduate student orientation Greets visitors to the main office, assists students, faculty and visitors Participates in organized department-wide events Coordinates with other staff, attends regular staff meetings Serves as department representative on college committees as needed. works on special department projects Minimum Qualifications The following Experience is required: One year related experience required The following Education is required: High school diploma or GED required Additional Information

Knowledge, Skills, and Abilities:

Knowledge of basic mathematical skills Knowledge of basic reading skills Ability to carry out verbal and/or written instructions Ability to effectively communicate, verbally and written Detailed-oriented and highly accurate Ability to work in changing environment Ability to work effectively in a team environment Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately Ability to coordinate or lead others in accomplishing work activities Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query Ability to query, run reports and modify data in financial systems Ability to access and maintain document imaging systems, including scanning and filing documents Ability to accurately receive and disburse cash whether currency, credit cards, checks or other payment forms Ability to operate computers and peripheral equipment such as printers Ability to draft office correspondence Ability to effectively utilize audio/visual equipment Application Deadline The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by July 7, 2026. Required Application Materials & Evaluation Experience must be fully documented on the official application. The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate. Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships. Uploads

Required:

Resume (for supplemental information only)

Optional:

Cover Letter

Essential Requirement:

Work Authorization BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. Bowling Green State University is an equal opportunity employer. The University is committed to maintaining an employment and educational environment that is free from unlawful discrimination, harassment, and retaliation. The University prohibits discrimination and harassment on the basis of protected class: age (40 years of age or older), ancestry, color, disability, ethnicity, familial status, gender, gender identity and expression, genetic information, HIV/AIDS status, marital status, military status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, protected veteran status, or any other legally protected characteristic. EEOC Know Your Rights OCRC Know Your Rights In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to for a position with Bowling Green State University, please call 419-372-8421 or email ohrbgsu . BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: uscis.gov/i-9-central/form-i-9-acceptable-documents