Location:

\nCampus, ILLINOIS\n

Job Type:

\nFullTime\nAll Job Postings will close at 12:01 a.m. CT on the specified Closing Date.\nWeekly Work Hours\n40\nCompensation Range\nStaff Range N05 Hourly\nHourly Rate\n$26.22 Hourly\nFLSA\nUnited States of America (Non-Exempt)\nPosition Type\nStaff\n

POSITION SUMMARY

\nProvides advanced administrative level support to staff, faculty, and students. Maintains official college records and executes administrative polices as determined by organization and/or Dallas College guidelines, policies, and procedures.\n

REQUIRED KNOWLEDGE, SKILLS, AND RESPONABILITIES

\nMust have excellent customer service skills.\nDemonstrate strong planning, analytical, organizational, and time management skills.\nAble to manage a filing system, track incoming and outgoing correspondence and coordinate office procedures.\nMust have excellent interpersonal, oral, and written communication skills to interact effectively with diverse individuals within the Dallas College network community.\nAble to collaborate with employees, students, and other individuals within/outside the organization and use a variety of communication skills to convey information.\nAble to work independently and in a team environment with a positive approach to ensure that projects are completed in a timely manner.\nAble to analyze and evaluate information/situations and facilitate or recommend reasonable solutions.\nStrong computer skills and technical knowledge with ability to effectively use a variety of software and information systems to enter, retrieve and manage data including proficiency in the use of email and Microsoft Office Suite.\nMust be ethical and use integrity when communicating and/or interacting with all individuals within the Dallas College network community.\nMay provide general administrative support of senior directors and/or executives involving the daily management and operations of the office and the execution of processes, tasks, policies, and procedures according to organizational guidelines/policies.\n

KEY RESPONSIBILITIES

\nMaintains confidentiality when dealing with sensitive information and keeps up with all organizational changes.\nCreates a positive, professional, service- oriented work environment by supporting diversity and the mission and values of the organization.\nMaintain high standards for quality of work with a limited degree of supervision at a fast pace along with high level of flexibility, confidentiality, and attention to detail.\nAttends meetings, records meeting notes, track decisions, identify action items and follow-ups.\nResponsible for scheduling meetings, coordinating travel arrangements, calendar management, expense report management and/or composing correspondence.\nServe as an informal resource for colleagues with less experience.\nCoordinate a variety of duties relating to organization or assigned area of responsibility and to work with all levels of the organization to meet the vision, mission, and goals of the department and Dallas College.\nServes on committees and/or councils on behalf of management for the organization.\nMay monitor budget and/or supervise assigned personnel.\nCoordinate and facilitate solutions with internal/external stakeholders and constituents, within delegated range of authority.\nMay provide general administrative support of senior directors and/or executives involving the daily management and operations of the office and the execution of processes, tasks, policies, and procedures according to organizational guidelines/policies.\nDepending on assigned area of responsibility, duties may include but not limited to, providing support to faculty, staff and students related to preparation of contracts, ordering supplies and process through the procurement system, development of class schedules, room assignments, preparation of periodic and special reports, etc.\nParticipates in professional development activities to enhance job knowledge and stay up to date on changing trends and technology associated with assigned area of responsibility.\nWorks effectively with stakeholders and constituents internal and external to the organization and the Dallas College network community, keeping them well informed of upcoming events, commitments, etc., and follows up appropriately.\nWithin area of responsibility, may act as liaison and/or primary resource for faculty, staff and/or students in areas relating to department information, services, and processes which may include internal/external requests for information that require research, analyzation, and summarization of data from files and records, etc.\nAssumes projects and uses sound judgement in the preparation of correspondence, reports, and presentations.\nCompletes required Dallas College Professional Development training hours per academic year.\nPerforms other duties as assigned.\n

PHYSICAL REQUIREMENTS

\nNormal physical job functions performed within a standard office environment. Reasonable accommodations may be made for individuals with physical challenges to perform the essential duties and responsibilities. Occasionally may be required to lift and carry materials weighing up to 30 pounds.\n

MINIMUM KNOWLEDGE AND EXPERIENCE

\nAssociate degree plus three (3) years of administrative/clerical work experience or five (5) years of equivalent administrative/clerical work experience.\nOfficial transcripts are required as applicable. Additional work hours may be required during peak registration periods at campus locations including some Saturdays.\nBilingual or multilingual preferred.\n•Will be subject to a criminal background check. Some positions may be subject to a fingerprint check.•The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.\nAbout Us\nSince 1965, Dallas College, formerly Dallas County Community College District, has served more than three (3) million students. Comprising seven campuses located around the Dallas/Fort Worth area, we are one of the largest community college systems in the state of Texas. We strive to be a leader in the community college space, placing students at the center of everything we do.\nDallas College is committed to cultivating an environment of opportunity and belonging for all students and employees. We recognize that the Dallas College workforce, and the diverse talent that stems from it, is directly linked to our success. We are part of an equal opportunity system that provides education and employment opportunities without discrimination on the basis of any protected attribute, including race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or gender expression, veteran status, pregnancy or any other basis protected under applicable law. In accordance with applicable law, Dallas College will make reasonable accommodations for applicants and employees' religious practices and beliefs, as well as any mental health or physical disability needs. 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Senior Administrative Assistant