Type:

full-time

Job Description:

AMS Industries, Inc. is a MEP+ contracting firm serving the commercial, industrial, refrigeration and nuclear industries (PMT). With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and multi-market MEP contractor with more than 1,000 employees. We strive to meet our commitments to clients, develop our people and improve our communities. Located at our Woodridge, IL facility and reporting to the Administrative Services Director , the Administrative Assistant will handle various administrative and office coordinator duties. This role requires someone highly organized and detail-oriented to ensure smooth operations in the office.

Responsibilities:

Prepare and process AMS Subcontract Documents. Enter Subcontracts into Accounting Software. Follow-up on fully compliant documents. Maintain spreadsheet log with current data. Schedules and coordinates PM / Lunch & Learn meetings and appointments. Order and pick up of catering for in-house meetings. Manage/update Simple In/Out. Enter Credit Card Receipts into Greensheets Program for assigned staff. Receiving, sorting, and distributing incoming and outgoing correspondence and packages. Prepare UPS packages. Inventory and stocking of kitchen, bathroom and office supplies. Prepares and/or edits written correspondence, communications, manuals, and reports. Performs a variety of general office support duties; including but not limited to copies, printing, scanning, filing, maintain calendar of activities, meetings, and various events for assigned staff. Maintains and updates files, spreadsheets, and logs with current data. Communicates with various departments and other third parties to gather and provide information to assemble and prepare reports and documents. Answer receptionist overflow calls with other administrative staff. Back-up and working together with other administrative staff. Maintains electronic and hard copy filing system. Retrieves documents from Archive filing system.

Qualifications:

High school diploma or equivalent; associate's degree or relevant certification is a plus. Proven experience in an administrative role, preferably in a construction or industrial environment. Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook is required for this position. Must be mature, professional, personable, and have a polished delivery on all assignments. Ability to handle confidential information with the utmost discretion. Must be able to communicate, both written and oral, in a professional manner and represent the company in a professional manner. Must possess good follow-through skills to finalize projects. Must have above-average proofreading skills and have a history of being accurate and thorough.

What we offer:

At no cost to the employee

ESOP (Employee owned) package
$30K Employer Paid Life insurance
Short term disability
Employee Assistance Program (EAP)
Paid Maternity & Paternity Leave
Generous PTO roll-over policy
Social events and outings throughout the year Additional Benefits
Health, Dental, and Vision Insurance
Health Reimbursement Arrangement (HRA) with Medical PPO
FSA and Dependent Care
Additional Voluntary Life Insurance for self, spouse and dependents
401K Matching

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