Personal Assistant Innovation HVAC and Construction Hanover Park, IL Job Details Temporary | Part-time $15 - $20 an hour 13 hours ago Benefits Flexible schedule Qualifications Microsoft Excel Microsoft Outlook Zoom Executive administrative support Organizational skills Video conferences (communication methods) Full Job Description Job Summary We are seeking a proactive and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This dynamic role involves managing schedules, coordinating projects, handling confidential information, and ensuring smooth daily operations. The ideal candidate will demonstrate exceptional communication skills, technical proficiency, and the ability to multitask effectively in a fast-paced environment. Join us to play a vital role in enhancing executive productivity and contributing to our organizational success! Duties Manage and coordinate complex calendars, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software. Prepare, proofread, and edit correspondence, reports, and presentations with excellent writing skills and attention to detail. Organize and facilitate internal communication among teams, ensuring timely dissemination of information. Plan and execute events such as meetings, conferences, and company functions from start to finish. Handle bookkeeping tasks using QuickBooks, including data entry, invoicing, and expense tracking. Assist with project coordination by tracking deadlines, preparing materials, and collaborating with various departments. Maintain confidentiality of sensitive information while managing files, records, and documentation through efficient filing systems. Support executive administrative needs by managing phone etiquette, responding promptly to inquiries, and providing exceptional customer service. Use video conferencing software for virtual meetings; prepare agendas and follow up on action items. Coordinate business travel arrangements including transportation, accommodations, and itineraries. Handle office management responsibilities such as supply ordering, office organization, and overseeing daily operations. Qualifications Proven experience as a Personal Assistant or Executive Assistant with strong administrative background. Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and data entry tools like DocuSign. Technical proficiency with video conferencing platforms (e.g., Zoom, Microsoft Teams) and familiarity with QuickBooks for bookkeeping tasks. Strong written communication skills with meticulous proofreading abilities. Experience in event planning and project management is highly desirable. Ability to handle confidential information discreetly with professionalism and integrity. Exceptional phone etiquette and customer service skills for internal and external communication. Office management experience including filing systems, office supplies management, and general administrative support. Join our team as a Personal Assistant to empower our leadership with seamless support while enjoying a vibrant work environment that values your skills!

Pay:

$15.00 - $20.00 per hour Expected hours: 20.0 per week

Benefits:

Flexible schedule

Work Location:

In person