Administration Assistant

JobID:

864

Position Type:

Educational Support Staff/Administrative Assistant Date Posted:

5/14/2026

Location:

LaGrange, IL Date Available:

August 2026

Closing Date:

When filled LADSE West - Administration Assistant -

Building Secretary Description:

11 month full-time position (210 days) ~ 7 hours/day, includes working Extended School Year (ESY) summer school program

Working Conditions:

Excellent health benefit package, generous holiday schedule.

Salary :

$40,000.00/year Insurance rates 2026: https://drive.google.com/file/d/1DNMkb_h6NIwCZt9N2tlLZCHkucAj0xLl/view?usp=sharing

JOB GOAL

Provide office support to the

LADSE West Building & Administration Location Address:

LADSE West - 1640 Newcastle Ave, Westchester, IL 60154

REPORTS TO:

Program Coordinator/Director of Business Services

QUALIFICATIONS

1. Strong interpersonal skills Active listener High proficiency in word processing/typing skills Good organizational and multitasking skills Good telephone skills Excellent problem solving skills

DUTIES AND RESPONSIBILITIES

General Assume personal responsibility for professional performance and growth. Communicate and collaborate effectively with others using a variety of methods. Utilize effective problem solving processes. Exhibit professionalism in appearance and demeanor. Specific Perform the usual routines and practices associated with a busy, productive, and smoothly run office. Multi-task a variety of duties including answering phones, staff/student questions, greeting parents/staff/visitors to the building, and managing frequent interruptions. Assist with preparing for building meetings, teacher in-services, and other events. Prepare and disseminate school and teacher directives/communications. Complete daily employee attendance reports. Communicate any ongoing issues in weekly email to the Program Coordinator/Director of Business Services. Include the Program Coordinator/Director of Business Services in any emergency communications. Maintain student records and files as required for attendance, lunch program, and medical records. Type correspondence, reports, and staffing confirmations, teacher, and parent mailings . Submit physical restraint data to the state of Illinois Assist with Extended School Year (ESY) registration and work as the on-site secretary during the ESY program during the summer at LADSE North. Assist with state assessment coordination and reporting. Manage Coordinator's calendar and Google Drive Manage Emotional Disabilities program info, i.e. student registration, enrollment, report cards, high school credits, graduation requirements Order and organize instructional materials/supplies per Program Coordinator's request. Request and update student educational and medical information. Perform support duties as may be assigned by the Program Coordinator/Director of Business Services and/or Executive Director. Schedule IEP meetings and send out notification of conferences, IEP documents, and other District communications regarding students. Complete other office tasks as assigned (e.g. copying, lamination, lunch pick up , etc.)