Administrative Assistant Reception

Administrative Assistant - Reception McNelly Services, Inc. - 4.0 Lake Zurich, IL Job Details Full-time $17 - $19 an hour 4 days ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Parental leave Vision insurance 401(k) matching Life insurance Retirement plan Qualifications Employee onboarding Record keeping Spanish Maintaining an organized workspace Phone communication Inventory management Administrative experience (1-2 years) Greeting customers Receptionist experience within corporate industry English Purchase order management Mid-level Administrative experience Driver's License Dropbox QuickBooks Microsoft Teams Purchasing Construction Clerical experience Productivity software Clean workspace maintenance Onboarding process management Leadership Communication skills Payroll processing Client interaction via phone calls Full Job Description >> Sign On Bonus and Immediate Holiday Pay!! < We are seeking a reliable and organized bilingual (English/Spanish) Administrative Assistant to serve as the front-facing point of contact for our office while supporting day-to-day administrative operations. This role is ideal for someone who enjoys staying busy, keeping things organized, and helping a team run smoothly.

Responsibilities and Duties:

Answer and direct phone calls, greet visitors, and manage incoming communications Provide general office support, including mail handling, supply management, and maintaining a clean, organized workspace Assist with purchase orders and basic job tracking support Support vehicle-related administration, including documentation and recordkeeping Assist with onboarding tasks and internal team coordination Act as a key administrative partner to Human Resources, supporting the Day Porter Division field staff Provide administrative support to field staff and internal teams as needed Review employee time for accuracy, track overtime, and process weekly payroll in QuickBooks Shop for and maintain office supplies and breakroom snacks Order, track, and manage inventory for the porter division Handle one-off projects and additional tasks as requested by leadership Qualifications and Skills Bilingual (English/Spanish) required Valid driver's license and ability to travel locally for office-related errands Strong organizational and communication skills Comfortable working with technology and systems (including QuickBooks or similar platforms) Ability to manage multiple tasks and stay proactive Comfortable working in a fast-paced, team-oriented environment

Job Type:

Full-time Pay:

$17.00 - $19.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Parental leave Retirement plan Vision insurance

Experience:

office and/or administration role : 2 years (Required) construction industry: 2 years (Preferred) Microsoft Office suite,

Quickbooks and Dropbox:

3 years (Required)

Language:

bilingual (English/Spanish) (Required)

License/Certification:

Valid driver's license (Required)

Work Location:

In person