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BEL-O Cooling, Heating, & Plumbing
Office Specialist
Entry-Level JobVerifiedNo experience needed
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Illinois data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$42,240 / year median in Illinois
-9% projected decline
Job Description
Office Specialist BEL-O Cooling, Heating & Plumbing BEL-O is looking for a dependable, organized, and customer-focused Office Specialist to join our team. This is a dynamic role that helps keep our office running smoothly while providing exceptional service to our customers. Because every person brings different strengths to the team, this position is intentionally flexible. Responsibilities will be tailored to the successful candidate's experience, personality, and areas of expertise while supporting the daily needs of the business. Primary Responsibilities Responsibilities may include, but are not limited to: Answering incoming phone calls and assisting customers with professionalism and courtesy. Greeting customers and visitors. Providing administrative support to office staff and management. Processing paperwork, filing, scanning, and maintaining organized records. Assisting with accounts receivable, payment processing, and customer follow-up. Making outbound customer calls for follow-ups, scheduling, or account assistance. Supporting scheduling and dispatch operations as needed. Assisting with memberships, service agreements, and customer account updates. Maintaining a clean, organized, and welcoming office environment. Assisting with special projects and other office duties as business needs evolve. What We're Looking For Friendly, positive attitude with excellent customer service skills. Strong communication and interpersonal skills. Dependable with excellent attendance and punctuality. Ability to prioritize tasks and multitask in a fast-paced environment. Comfortable learning new software and office systems. Strong attention to detail and organizational skills. Self-motivated with the ability to work independently and as part of a team. Willingness to jump in wherever needed and contribute to the success of the team. Why BEL-O? At BEL-O, every team member plays an important role in creating an outstanding experience for our customers. We value teamwork, integrity, accountability, and a willingness to help wherever needed. If you enjoy variety in your workday, like helping people, and want to grow with a company that invests in its employees, we'd love to meet you. This job description is intended to describe the general nature of the position and is not an exhaustive list of responsibilities. Duties may change based on business needs and the strengths of the individual hired.