Administrative Assistant

at

ECOLAB, INC

in Naperville, Illinois, United States Job Description Want to build a brighter, bolder future and cultivate your career? Join Ecolab's team and help create a world in which we all thrive. Ecolab is seeking anAdministrative Assistant IIIto join our team in Naperville, IL. As an Administrative Assistant III, you'll be at the heart of a dynamic team, supporting senior leaders and helping drive business success. You'll bring structure, clarity, and energy to every task-whether it's coordinating meetings, managing calendars, or supporting HR, finance, and customer-facing processes. This is your opportunity to grow your career while helping others thrive. How You'll Make an

Impact:

Perform general administrative duties in support of individuals, teams, and business processes Develop, compile, and analyze basic information for inclusion in reports or presentation materials Prepare charts, graphs, and tables to support business insights and decision-making Coordinate meeting logistics, including reserving conference rooms, setting up equipment, and preparing materials Manage calendars across time zones and ensure leaders are where they need to be, when they need to be there Support financial processes such as corporate card reconciliation, invoice tracking, and budget planning Arrange domestic and international travel, including visa processing Provide HR-related support for hiring, onboarding, promotions, transfers, and terminations Assist with processing legal contracts and maintainingaccurate customer master data Compile and edit presentation content from multiple sources and distribute reports to stakeholders Maintain agendas, action item lists, and program plans, escalating issues when needed Respond to routine correspondence following established procedures Create and manage SharePoint sites and shared drives to keep teams organized Communicate proactively to meet internal and external client needs Maintain key relationships with customers and internal departments to understand and support customer expectations Assist with customer issue resolution, including invoice discrepancies, reporting, and service concerns Provide back-up support to other administrative team members as needed Organize and maintain office systems, supplies, and equipment

Position Details:

Location:

Naperville, IL Business/Division/Leader Supported:

GBS+ Platform Work week and

Shift:

Mon - Fri, 8AM - 5PM What is

Unique About This Role:

You'll support senior leadership in a fast-paced, high-impact environment You'll be a trusted partner in both day-to-day operations and strategic initiatives

Minimum Qualifications:

High school diploma or equivalent Four years of administrative experience Immigration sponsorship is not available for this position

Preferred Qualifications:

Bachelor's degree Intermediate proficiency in MS Office (Outlook, Excel, PPT) Experience successfully managing multiple, competing priorities to meet deadlines Excellent verbal and written communication skills, with a strong customer service focus Organizational skills and attention to detail Experienceanticipating needs, being resourceful, and using sound judgment and tact Critical thinking, analytical, and problem-solving skills Learning agility; Experience quickly gaining knowledge of organizational operations, procedures, and staff Experience working independently, as well as collaborating in a team environment Reliability, flexibility and approachability Process oriented, adaptable, reliable, flexible and approachable What's in it

For You:

Starting on Day 1: Access... For full info follow application link. Our Commitment to a Culture of Inclusion & Belonging At Ecolab, we believe the best teams are inclusive. We are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants and recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran. In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act. To view full details and how to apply, please login or create a Job Seeker account