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Part-Time Clerical / Administrative Assistant
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Excelsior, Inc.
Rockford, IL (In Person)
$41,600 Salary, Part-Time
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Job Description
Part-Time Clerical / Administrative Assistant Excelsior, Inc. Rockford, IL Job Details Part-time $18 - $22 an hour 7 hours ago Qualifications Teamwork Administrative experience High school diploma or GED Organizational skills Clerical experience Full Job Description Position Summary The Part-Time Clerical / Administrative Assistant provides administrative support to the office, customer service, sales, and operations teams. This position is responsible for handling day-to-day clerical tasks, maintaining accurate records, assisting with customer communications, and supporting the efficient operation of a gasket manufacturing environment. Essential Duties and Responsibilities Administrative Support Answer and direct incoming phone calls. Monitor and respond to general email inquiries. Prepare, organize, and maintain physical and electronic filing systems. Scan, copy, print, and distribute documents as needed. Assist with data entry and record maintenance within the ERP system. Customer Service Support Enter customer orders and update customer information. Assist with order acknowledgments and shipment notifications. Prepare customer documents, including packing lists, certifications, and invoices. Maintain customer files and support documentation. Follow up on routine customer requests and inquiries. Purchasing & Inventory Support Assist with purchase order entry and vendor communications. Maintain supplier files and documentation. Help track material receipts and update records. Support inventory record accuracy through data entry and reporting. Operations Support Create and distribute production paperwork. Maintain job folders and production records. Assist with document control and revision management. Support continuous improvement initiatives through accurate record keeping. Qualifications High school diploma or equivalent required. Previous administrative, clerical, customer service, or office support experience preferred. Experience in a manufacturing environment is a plus. Proficiency with Microsoft Office (Excel, Word, Outlook). Experience with ERP systems preferred. Strong attention to detail and organizational skills. Excellent verbal and written communication skills. Ability to manage multiple tasks and prioritize work effectively. Ability to maintain confidentiality of company and customer information. Physical Requirements Ability to sit, stand, and walk throughout the workday. Ability to lift and carry up to 20 pounds occasionally. Frequent use of computers, telephones, and office equipment. Work Schedule Part-time position, approximately 20-30 hours per week . Flexible schedule based on business needs. Additional hours may be available during peak workload periods. Preferred Traits Team-oriented attitude. Self-motivated and dependable. Strong problem-solving skills. Comfortable working in a fast-paced manufacturing environment. Willingness to learn multiple administrative functions and support various departments.