Bilingual Office Coordinator

Company :

RHM Staffing Solutions is a staffing and recruiting company that primarily supports clients in the engineering, architecture, construction, scientific and commercial spaces. We hire entry level to skilled talent across industries and operate out of 12 locations in Illinois, Indiana, Wisconsin. Tennessee, Atlanta and Minnesota.

Position :

Bilingual Office Coordinator Reports to :

Customer Support Manager Schedule :

Monday-Friday, 8:00am-5:00pm

Job Summary:

The Office Coordinator is the first point of contact in the reception space and responsible for welcoming and greeting any visitors, coordinating all front-desk activities, managing the full-cycle pre-employment onboarding process for contract employees, and providing administrative support to sales and management.

Duties/Responsibilities:

• Act as the main point of contact in the reception area. Welcome and greet visitors, candidates, and applicants.
• Answer mainline phone calls, deliver messages, handle incoming, and outgoing mail.
• Order and maintain office and kitchen supplies.
• Maintain the appearance of the reception area and all other common areas.
• Assist and support contract employees, sales/recruitment teams, and customer support associates, and other employees with general questions and office needs.
• Conduct full-cycle onboarding for contract employees, including new hire paperwork, scheduling pre-employment screening, and completing Form I-9 and E-Verify.
• Conduct timely audits of pre-employment paperwork, I-9 compliance, and other state and federal compliance.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent organizational and time management skills.
• Ability to handle sensitive and confidential information.
• Ability to work independently in a fast-paced environment.
• Working knowledge of Microsoft Office.
• Experience using a CRM system, HRIS, Salesforce a plus.
• Experience with customer service and general office duties.
• Ability to multitask and prioritize.
• Self-starter with strong problem-solving skills.

Education and Experience:

• High school diploma/GED preferred.
• Bilingual (English & Spanish) preferred.

Physical Requirement:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

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TABestJobs Job Type:

Full-time Pay:

$22.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Referral program Retirement plan Vision insurance Application Question(s): Are you bilingual in English & Spanish? Are you comfortable answering phones and sitting at a reception desk?

Education:

Associate (Preferred)

Experience:

Microsoft Office:

1 year (Required) Administrative experience: 1 year (Required) Customer service: 1 year (Required) Ability to

Relocate:

Schaumburg, IL 60173: Relocate before starting work (Required)

Work Location:

In person