$4,243.

70 Monthly medical insurance, dental insurance, life insurance, paid time off, paid holidays, sick time, extended sick time, tuition reimbursement, 403(b), retirement plan United States, Illinois, Springfield Aug 19, 2026 We recommend using the following browsers to complete the application:

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Google Chrome, Safari Description This position isresponsiblefor the SIU HealthCare (SIUHC) Coreoffice operationsandtheadministrative,office,andclerical support toSIUHCManagement Examples of Duties Administrative and Fiscal75% Advise and provide executive support to the COO, Chief Medical Officer (CMO) and other SIU HC leadership and management.\nProvide general secretarial and/or clericalsupport fortheCOO, CMOandotherSIU HCleadership andmanagement.

Typememos, letters,meetingminutes, reports,etc.; schedules and coordinatesmeetings,reviewsandedits record anddocuments, maintains calendarofoperating andadministrativecommitments, maintains filing systems, prioritizesofficemailandfaxes,andperformsotherdutiesas designated.\nAssures compliance with university andgovernmentpolicies,including but not limitedto travel,purchasing cards, and other transactions.\nScreens calls andvisitor(s) for the SIU HC Coreoffice, determines needs andpersonallyhandlesroutine inquires,requestsor problems. Assist with any patient complaint calls as needed.\nCoordinate and make all travel arrangements for the COO, CMO, and/or SIU HC leadership and staff.\nAssist with internal billing for SIU HC Directors and Core offices.\nOperate as the liaison between Administration, the Dean's & Provost Office, Departments (Clinical Chairs & Administrators), outside vendors/contacts, etc.\nAssist with monitoring need and distribution of asset tags. Assists with annual inventory for SIU HC Core office.\nAssists with composing correspondence andreportsthatrepresentthe COO, CMO, Directors and staff'spositions,requiring extensive knowledgeof the activities oftheadministrationdepartment.\nAnticipates and responds to the detailed officesupport needsofthe COO, CMO, fiscal staff, andother SIUHCmanagement staff.\nMaintains records of unit fiscal transactionsinvolvinga variety ofaccounts,which mayincludereviewing and coordinatingpurchase cardtransactions, creatingpurchaseorders,andmaintaining SIU HC purchasingcard files.\nCompletes Administrative Professional andCivil Service payroll, fringebenefitreports, attendance records, anduseof benefit time for the HC Corestaff.\nProvide backup for the support staff in the HC Core Office.\nMonitors, orders, reviews, and assign BP numbers to allofficesupplypurchases, following budget guidelines for all supply orders.\nTracks and maintains an electronic file system for allHC documents, including past,present, andproposed documents, including policies.\nCoordinate and complete all online and interoffice procedures anddocumentation for postingand hiring anyHC Coreposition (CS & Faculty/AP positions), including scheduling of interviews and follow-up HR evaluations.\nWork closely with SIU HC Contract Coordinator; assist in executing all Revenue and Purchasing Contracts, provide back-up support & have full access to highly confidential information. Coordinate with other department administrators to obtain contract information and signatures. With the addition of programs related to Population Health & Community Outreach, responsible for requesting contracts by completing necessary forms and submitting through process.\nMaintain electronic personnel files for all SIU Administration Core employees.\nEnsure all tasks are completed prior to deadlines/due dates set forth by SIU and departments.\nSupervision of any events/meetings HC Core have planned and implemented and participate in the several meetings (SALT, Patient Experience, SIU Medicine Ambulatory Council, etc.), take minutes and assist in presentations.\nRepresent as the contact person for the 201 E. Madison Building; act as liaison for staff within this building on how to complete SIU intranet forms, how to request services/training, scheduling questions, etc.\nAssist with certain aspects of new provider Healthcare orientation; scheduling, obtaining forms, completing their provider files, work with the departments, Compliance, Medical Staff Office and the CFO office for finalizing.\nAssists other members of the HC team andidentifies crosstraining opportunities.\nCoordinates and/or oversees specific activitiesof SIUHC leadership, including implementationof special projects,outsideconsulting projects, special events, etc.\nOversee supervision of Quality & Safety Office Manager and acts as back up to the Office Manager in SIU HC Core office, Quality & Safety suite.\nAdhere to budget amounts set forth from Clinical Accounting for specific departments supported.\nPerform payroll duties for HC Core employees, including processing payroll transactions, maintaining payroll records, verifying time and attendance information, and assisting with payroll-related inquiries to ensure accurate and timeline employee compensation.\nOther related duties as assigned, exercising independent judgment.\n

Clerical:

25%\nProvide support services forSIU HC Committees.

Supportservices include coordinating agendas, takingminutes, arranging videoconferencing,maintaining filesystems for each committee, scheduling meeting times,andreservingconference rooms.\nProvide basic support, such as schedulingmeetings, reserving rooms,andmaintaining filesystemsforcommittees, work groups, andotherSIUHCCoreprojects.\nReviews and distributes all mail appropriately.\nOversees email list servesfor all SIUphysicians,allSIU clinic staff, SIUmid-levelproviders, SIU clinic staffandSIUmid-level providers.\nPerforms reception duties for the HC Administration building daily and act as point of contact for any building issues. Qualifications Credentials to be Verified by Placement Officer High school graduation or equivalent\nAny one or any combination totaling five (5) years (60 months) from the following categories:\ncollege course work in business, finance, accounting or a related field:\n60 semester hours or an Associate's degree equals one (1) year (12 months)\n90 semester hours equals two (2) years (24 months)\n120 semester hours or a Bachelor's degree equals three (3) years (36 months)\nMaster's degree or higher equals four (4) years (48 months)\nprogressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles Knowledge, Skills & Abilities (KSA's) Communicating with Supervisors, Peers, or Subordinates

Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.\nComputer Skills
Using computers and computer systems (including hardware and software) to set up functions, enter data, or process information.\nAccounting, Calendar/Scheduling, Database, Enterprise Resource Planning (ERP), Word Processing, Spreadsheet software\nPerforming Administrative Activities
Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.\nObtaining Information
Observing, receiving, and otherwise obtaining information from all relevant sources.\nEstablishing and Maintaining Interpersonal Relationships
Developing constructive and cooperative working relationships with others, and maintaining them over time.\nCommunicating with Persons Outside Organization
Communicating with people outside the organization, representing the organization to the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.\nOrganizing, Planning, and Prioritizing Work
Developing specific goals and plans to prioritize, organize, and accomplish your work.\nDocumenting/Recording Information
Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.\nIdentifying Objects, Actions, and Events
Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.\nWritten and Oral Comprehension
The ability to read and listen/understand information and ideas presented in writing or orally.\nOral Expression
The ability to communicate information and ideas verbally so others will understand.\nWritten Expression
The ability to communicate information and ideas in writing so others will understand.

Condition of Employment Out of State Applicants that apply to Springfield vacancies in classifications in the occupational area of Professional, Semi-Professional, or Managerial will be subject to the following

Condition of Employment:

Pursuant to the State University Civil Service System, an out-of-state resident who is hired into this position must establish Illinois residency within 180 calendar days of their start date. Supplemental Information If you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm. The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community. The SIU School of Medicine Annual Security Report is available online at https://www.siumed.edu/police-security. This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the \"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act.\" Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law. 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