Job ID:

5864172\n

Application Deadline:

Posted until filled\n

Posted:

Yesterday\n

Starting Date:

Immediately\nJob Description\nUrbana School District #116\n

TITLE:

Elementary Lead Secretary\n

LOCATION

Yankee Ridge Multilingual Elementary School\n

SUPERVISOR

Principal\n

JOB SUMMARY

The responsibility of the Secretary is to perform secretarial and clerical duties to support the Principal and school building.\n

ESSENTIAL FUNCTIONS

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.\nType letters, correspondence, reports, and other documents for the Principal.\nAnswer the Principal's phone line and assist with answering other phone lines within the administrative office.\nCoordinate arrangements for meetings scheduled by the Principal.\nAttend building meetings as the Principal assigns; prepare and distribute meeting minutes as necessary.\nType and distribute the weekly calendar of events.\nCompile, type, and produce the Student/Parent Guidebook and Faculty Handbook.\nMaintain building information (personnel list, voicemail/phone numbers, school maps).\nGreet students, parents, and community members.\nCollect and review time sheets staff submit for the Assistant Principal's signature\nDistribute any payroll checks to staff.\nCompile, format, and distribute the daily student and faculty bulletins. Post/send the daily Skyward Family Access bulletin. Read the daily student announcements.\nIssue all building keys/fobs and maintain an accurate list of all keys distributed to staff for the building.\nAssist in compiling/formatting schedules (supervision schedule, faculty schedule).\nUpdate messages on the electronic building marquee.\nAssist in organizing/coordinating all aspects of school events.\nMonitor the use of the office copy machine and report maintenance.\nAssist with duties assigned by the teachers.\nMaintain building student files and records.\nMaintain building budgets and supplies.\nPerform any and all additional duties as assigned by the Principal.\n

QUALIFICATIONS

\nEDUCATION\nMinimum of a High School Diploma or Equivalent. Associate's Degree or Vocational Training preferred.\n

EXPERIENCE

\nA minimum of 3 years of secretarial/clerical experience is preferred.\nExperience with computers, word processing, spreadsheets, publications (flyers, programs, documents), and office equipment such as copiers and fax machines.\n

OTHER SKILLS AND ABILITIES

Ability to communicate effectively and professionally with the public both orally and in writing.\nAbility to maintain strict confidentiality regarding student and personnel records.\nStrong attention to detail and excellent organizational skills.\nAbility to meet deadlines and adjust to changing situations.\nStrong public relations skills and ability to interact with people from diverse backgrounds.\nMust be fluent in Spanish and English\n

TERMS OF EMPLOYMENT

Benefit information can be found on the Human Resources webpage. This is not a position within the collective bargaining unit and is not an administrative position.\nThis is not an exempt position.\nThis is a 10 month clerical II position Pay rate is dependent on experience and education; up to $19.65/hour

EVALUATION

Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of support personnel.\n

START DATE

August 2026\nAN

EQUAL OPPORTUNITY EMPLOYER

REVISED:

July 2025\n

Position Type:

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