Office Coordinator

Education and Qualifications:

High school diploma or GED required; associate degree or coursework in office administration or business preferred. A minimum of intermediate skills in Word, Excel, and PowerPoint required, with expert skills in each preferred.

Experience:

Prior experience in an office coordination, administrative assistant, receptionist, or similar role preferred Responsibilities include, but not limited to: Front Office & Workplace Coordination Serve as the primary point of contact for the office, including greeting visitors and directing them appropriately. Manage incoming phone calls by answering, screening, and redirecting calls as needed; assist with voicemail routing when associates are unavailable. Maintain a professional reception area that reflects the organization's values and brand. Provide general information to employees, visitors, and callers (e.g., directions, office contacts, procedures). Office Operations & Administrative Support Coordinate incoming and outgoing mail, packages, and courier services (e.g., FedEx, UPS). Order, receive, stock, and distribute office supplies; monitor inventory and place orders as needed. Support office services such as copying, scanning, filing, and document coordination. Assist with coordinating internal meetings and office events, including room setup and refreshments as needed. Help coordinate office moves, workspace changes, and general facilities‑related needs. Coordination & Cross‑Functional Support Provide administrative support to the Administration team and assist other departments as needed. Participate in special projects or departmental initiatives related to office operations and efficiency. Identify opportunities for improving office processes, organization, and employee experience.

Skills and Abilities:

Excellent interpersonal, communication, and conceptual-thinking skills. Strong organizational and time management skills with ability to prioritize and multitask. Excellent verbal and written communication skills, with attention to grammar and professionalism. High level of accuracy and attention to detail. Proficiency with Microsoft Office applications (Word, Excel, PowerPoint) required. Ability to work independently while also collaborating across teams. Customer-service mindset with a positive, helpful, and professional demeanor. Willingness to pitch in and support office needs as they arise.

ADA Specifications:

The physical demands and work environment described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be honored to enable individuals with different abilities to perform the essential functions. This position may require occasional standing, walking, bending, and the ability to lift up to 50 pounds.

Pay:

$23.00 - $28.00 per hour

Benefits:

401(k) Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Vision insurance

Work Location:

In person