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Ergon, Inc

Administrative Assistant

Pay: Not specified

Posted: 5 weeks ago

Location: Wood River, IL (Onsite)

Last Updated: 1 week ago

Hours: Full-Time

Expires: 10/8/2026

Career Insights for Office / Administrative Assistant (General)

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Based on Illinois data

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What they do

An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.

$42,240 / year median in Illinois

-9% projected decline

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Job Description

Administrative Assistant Ergon Marine & Industrial Supply, Inc., has an opening for an administrative assistant at its Wood River, IL location. If you are a hard-working person who likes to help others and be proud of the work that you accomplish, then this might be a job that you would enjoy. EMIS services vessels and tows, and this job allows you to be a part of that support of the river crews. Ergon is a family-owned oil and gas company based in the Jackson, MS area with facilities across the

US. EMIS

is a subsidiary with facilities that support marine traffic up and down the Mississippi River. Our facilities are located in Vicksburg, MS, Wood River, IL, and Memphis, TN. Ergon offers a competitive benefits package: 401(k)

Matching, Health, Life, Dental, Holidays, Vacation, Sick Leave, Tuition Assistance, and Profit Sharing Administrative Assistant Qualifications:

High School Diploma or GED At least five years' experience in an office position with knowledge of bookkeeping, typing, data entry and processing Must be computer competent Good communication and organizational skills, and detail-oriented Training in SAP Program preferred Excellent understanding of inventory and controls

Administrative Assistant Responsibilities:

Create invoices in SAP for Ergon Marine customers for the tickets received Prepare requisitions and purchase orders for vendors and service providers. Scan and send through the accounts payable system. Process COD transactions - reconcile daily sales paperwork with credit card transaction receipts, create invoice in SAP, complete credit card recap Process Chevron orders per company requirements Process Exxon Mobil orders per company requirements Work with Jackson office, outside vendors, and customers regarding problems with purchase orders and invoices. Perform inventory updates through the purchase order process. Perform inventory control cycle counts Perform end-of-month and end-of-year procedures Procure office supplies as needed, maintain office supply distribution of office supplies as needed Enter department and vessel grocery orders into SAP Process p-card statements for credit card holders at EMIS Support business with any needed duties. We are an EEO/AAP employer.