Administrative Assistant

About the Role To Apply for this Job Click Here Beacon Hill is hiring a contract Administrative Assistant to support a growing energy company in Evansville, IN. This position plays a critical role in helping the leadership team stay organized and efficient.

Responsibilities:

Provide daily administrative support to leadership and cross-functional teams within a fast-paced energy environment Manage calendars, schedule meetings, and coordinate logistics for internal and external stakeholders Prepare, format, and distribute reports, presentations, and internal communications Maintain organized filing systems (electronic and physical) for contracts, project documentation, and compliance records Support project coordination efforts, including tracking timelines, deliverables, and follow-ups Handle incoming calls, emails, and correspondence with professionalism and urgency Assist with invoicing, expense tracking, and basic data entry related to operational activities Coordinate travel arrangements, meeting agendas, and event planning as needed Serve as a liaison between departments to ensure smooth communication and workflow Order office supplies and support general office operations to maintain an efficient workplace

Requirements:

Prior administrative experience preferably within energy, utilities, engineering, or a related industry Strong organizational skills with the ability to manage multiple priorities and deadlines Excellent written and verbal communication skills High attention to detail and accuracy in all work Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) Ability to handle confidential information with discretion Comfortable working in a fast-paced, team-oriented environment Associate or bachelor's degree preferred but not required

A1462083CHI

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