Administrative Assistant

Job Overview:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide exceptional administrative support to our organization, ensuring the smooth operation of our office. This role is perfect for someone who thrives in a fast-paced environment and has a passion for providing excellent customer service.

Responsibilities:

• Provide administrative support to our office by performing tasks such as answering phones, greeting visitors, and responding to emails and mail
• Manage and maintain office supplies, including inventory and ordering
• Assist with data entry and provide administrative assistance with various tasks
• Serve as a personal assistant to our management team, providing support with scheduling appointments, meetings, and travel arrangements
• Maintain accurate and up-to-date records and files, both physical and digital
• Utilize Google Suite to create and edit documents, spreadsheets, and presentations
• Demonstrate strong time management skills to ensure timely completion of tasks and projects
• Perform tasks that require computer literacy, such as troubleshooting and resolving technical issues
• Serve as a medical receptionist, managing patient flow and ensuring all medical records are up-to-date and secure
• Provide bilingual support to our clients and colleagues, as needed
• Proofread and edit documents, reports, and other materials to ensure accuracy and professionalism

Requirements:

• High school diploma or equivalent required
• Prior experience as an administrative assistant or in a related role
• Proficiency with Google Suite and Microsoft Office
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to work in a fast-paced environment and prioritize tasks effectively
• Bilingual or multilingual is an asset
• Experience with data entry and proofreading is preferred
• Familiarity with medical receptionist duties and experience in the healthcare industry is an asset IPT offers: Competitive Salary Quarterly & Yearly Incentives Generous Continuing Education Allowance No Weekends Flexible Schedule Immediate PTO accrual 6 paid holidays Paid Birthday Off Medical, Dental, Vision & Life Insurances 401k Profit Sharing Plan (5%) Indiana Physical Therapy operates 18 outpatient orthopedic clinics in Indiana, including six in Fort Wayne and one each in Angola, Auburn, Bluffton, Columbia City, Decatur, Elkhart, Huntington, Indianapolis, Kendallville, Mishawaka, New Haven and Warsaw.

Our Industrial Services and Athletic Training divisions also provide therapy and service options. IPT is committed to providing excellent patient care, while retaining outstanding employees. Our employees are our #1 resource . We value commitment and teamwork in a fun, family-like atmosphere.

Job Type:

Full-time Experience:

Customer service: 1 year (Required)

Work Location:

In person