FACE: College & Career Readiness | 8hr 52wk Clerk

FACE:

College & Career Readiness | 8hr 52wk Clerk Fort Wayne Community Schools College & Career Readiness - Fort Wayne, Indiana This job is also posted in Fort Wayne Community Schools Job Details

Job ID:

5706795

Application Deadline:

Posted until filled

Posted:

Yesterday

Starting Date:

Immediately Job Description PURPOSE Provide high-level administrative, clerical, and operational support to the Director of College & Career Readiness and the College & Career Readiness Department. This position coordinates office operations, communications, and department activities while supporting college and career readiness programming, events, workshops, and college visits for middle and high school students.

MINIMUM QUALIFICATIONS

Bachelor's degree from an accredited institution preferred in business administration, education, communications, public administration, or a related field; Associate's degree with progressively responsible administrative experience considered. Minimum of four (4) years of increasingly responsible clerical, secretarial, administrative assistant, or program coordination experience required. Demonstrated proficiency in office operations, organization, data management, and technology applications, including strong computer skills and effective oral and written communication skills. Knowledge of modern office practices, procedures, and equipment, including the technical processes, methods, terminology, and systems utilized within an administrative office environment. Ability to coordinate multiple projects, maintain confidentiality, prioritize tasks, and work effectively in a fast-paced environment with frequent interruptions. Ability to establish and maintain effective working relationships with students, families, staff, administrators, community partners, and the public. Ability to support events, workshops, and student travel activities, including occasional evening and overnight responsibilities.

ESSENTIAL FUNCTIONS

Perform a variety of highly responsible and confidential clerical, secretarial, and administrative assistant duties in support of the College & Career Readiness (CCR) Department and related programming. Coordinate and support daily office operations, departmental activities, calendars, meetings, communications, and administrative projects for CCR and GEAR UP initiatives. Prepare, organize, maintain, and distribute departmental correspondence, reports, agendas, forms, spreadsheets, records, presentations, and other materials; proofread and revise documents for accuracy and completeness. Coordinate logistics for CCR and GEAR UP events, workshops, college visits, and student experiences, including scheduling, transportation requests, permission slips, attendance tracking, event registration, food and beverage coordination, room reservations, trip materials, and communication with schools and families. Attend and support college visits, CCR events, workshops, and conferences, including occasional evening and overnight travel with students and staff. Maintain and monitor student participation records and data systems, including SNAP data entry, audits, end-of-year reporting, attendance logs, EventLink management, and other required program documentation. Support budgetary and clerical accounting functions related to CCR and GEAR UP programming, including purchase requests, invoices, budget tracking, Pro Card documentation, reimbursements, payroll/time sheets, and financial recordkeeping. Coordinate communication and respond to inquiries from staff, students, families, community partners, colleges, and the public through phone, email, Let's Talk, and other communication platforms; exercise independent judgment in resolving concerns and routing complex matters appropriately. Process and maintain records related to SafeVisitor/background checks and other compliance documentation associated with volunteers, visitors, and events. Assist with training and providing guidance to department support staff and assist in coordinating workflow during high-volume periods and special events. Attend meetings, take notes/minutes as assigned, and assist with preparation and follow-up communication and documentation. Support the FWCS Schools of Success mission to empower all students to reach their potential through equitable and relevant community-connected experiences ensuring students achieve at least one of the 4

E's:

Enrollment, Employment, Enlistment, or Entrepreneurship. Positively promote and embody the FWCS Schools of Success core competencies: Creativity and Innovation, Critical and Analytical Thinking, Collaboration, Communication, Cultural Agility, and Self-Direction. Perform related duties as assigned.

PHYSICAL REQUIREMENTS

To perform the essential functions of this job effectively and safely, employees must meet the following physical qualifications:

Communication Skills:

Ability to speak clearly and hear effectively in various environments.

Manual Dexterity:

Adeptness in the use of hands and fingers.

Postural Endurance:

Sit or stand for prolonged periods, as the job requires.

Flexibility:

Ability to bend at the waist, kneel, or crouch to perform specific duties.

Visual Acuity:

Close vision ability with the capacity to adjust focus.

Mobility:

Freedom to sit or walk at will throughout the work environment.

Strength and Stamina:

Capability to lift, carry, push, or pull up to twenty (25) pounds or more. •FWCS will reasonably accommodate individuals with disabilities to perform these essential functions.

Position Type:

Full-Time

Salary:

$19.01 to $27.54 Per Hour Job Requirements Citizenship, residency or work visa required