Administrative Assistant

Administrative Assistant

FIRST UROLOGY P S C

Jeffersonville, IN Job Details Full-time 18 hours ago Benefits AD&D insurance Paid holidays Disability insurance Health insurance Dental insurance Vision insurance 401(k) matching Life insurance Qualifications Microsoft Outlook Spreadsheets Full Job Description Administrative Assistant Location(s):

Jeffersonville Department:

Administration Job Type:

Full Time, Non-Exempt Schedule:

Monday through Friday- In Office (Day Shift) Reports to: Executive Assistant - Marketing Manager Position Summary We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the Executive Assistant to the CEO/Marketing Coordinator in day-to-day administrative, operational, and marketing functions. This role will serve as liaison between leadership and staff, ensuring smooth communication, efficient scheduling, and timely execution of projects and company initiatives. The ideal candidate is professional, adaptable, and capable of managing multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism. Key Responsibilities Administrative & Executive Support Provide clerical and administrative support to the Executive Assistant to the CEO/Marketing Coordinator Manage calendars, schedules, and appointments for leadership and internal meetings Coordinate and schedule meetings, conference calls, and assist in planning company events Organize and maintain files, records, reports, and confidential documentation Assist with correspondence, data entry, document preparation, and office communications Assist in managing out-of-state company properties Reporting & Coordination Produce and compile monthly reports for C-suite leadership Assist in tracking deadlines, deliverables, and ongoing projects for EA Serve as a liaison between the Executive Assistant and staff to facilitate communication and follow-through Support internal coordination efforts to ensure operational efficiency Marketing & Event Support Assist with marketing initiatives, campaigns, and promotional efforts Coordinate logistics for company events, meetings, employee engagement activities, and corporate functions Support content organization, vendor coordination, and event preparation as needed Assist with maintaining marketing materials, calendars, and communications Qualifications Minimum associate degree or equivalent work experience preferred 2+ years of administrative, executive support, or office coordination experience preferred Strong organizational and multitasking abilities Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace Experience with scheduling platforms, reporting tools, and marketing coordination is a plus Ability to work independently while collaborating effectively with leadership and staff High level of professionalism, discretion, and attention to detail Preferred Skills Strong time management and prioritization skills Ability to manage multiple deadlines in a fast-paced environment Event planning or marketing support experience Comfortable interacting with executives, employees, vendors, and external partners Problem-solving mindset with a proactive approach to tasks and responsibilities Work Environment Professional office environment In-person position May require occasional flexibility for company events or executive scheduling needs, including occasional evenings or weekends

Benefits:

401(k) company contribution of 7.5% annual salary (whether you contribute or not) Dental insurance Health insurance Vision Company Paid Life insurance 20k Company Paid

AD&D 20K

Company Paid Long-Term Disability 60% 6 Days of Sick Time 8 Paid Holidays 10 Days of Vacation Time Milestone Checks Cabin/Condo for vacations

EEOC Statement:

First Urology provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. May be required to undergo background check and/or drug screen.