Secretary

Job Overview We are seeking a dynamic and highly organized Secretary to join our team! This vital role offers an exciting opportunity to support our office operations, manage administrative tasks, and ensure smooth communication across departments. The ideal candidate will bring energy, professionalism, and a proactive attitude to help our organization run efficiently. Bilingual skills and experience with office management tools are highly valued to enhance our team's productivity and customer service excellence. Duties Manage front desk responsibilities, greeting visitors and directing them appropriately with friendly professionalism Operate multi-line phone systems, answer inquiries, and route calls effectively using proper phone etiquette Perform data entry, maintain accurate filing systems, and ensure all records are up-to-date and organized Schedule appointments, manage calendars, and coordinate meetings for staff and executives Handle correspondence via email, Google Workspace applications, and Microsoft Office programs with precision Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing and expense tracking Provide exceptional customer support by addressing inquiries promptly and professionally, both in person and over the phone Experience Proven office experience with strong clerical skills in a fast-paced environment Demonstrated proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools Experience with office management duties such as filing, proofreading documents, and organizing schedules Familiarity with multi-line phone systems, data entry, and calendar management tools Bilingual abilities preferred to serve diverse clients and team members effectively Previous roles as a receptionist or personal assistant are highly desirable Strong organizational skills with excellent time management capabilities to prioritize tasks efficiently Join us to be part of a vibrant team dedicated to delivering outstanding administrative support! Your energy, attention to detail, and commitment will help us create a welcoming environment while ensuring operational excellence.

Job Type:

Full-time Pay:

$22.27 - $26.82 per hour

Work Location:

In person