A Project or Program Administrative Assistant provides administrative assistance to a program team or project management team. Organizes files and assists with record keeping and data base management. Manages team calendars and helps to organize meetings and events. Provides administrative support for program activities, financial reports and budgets, grants or project proposals; may help to arrange travel.
100% Onsite in Manhattan, KS (Monday-Friday, 8:00 AM-4:30 PM) About the
Role:
The Program Support Assistant provides comprehensive administrative support by coordinating office operations, managing schedules, maintaining records, and handling financial administrative tasks. This role enables scientific and management staff to focus on mission-critical research activities while ensuring efficient operations and compliance with procedures.
Key Responsibilities:
Provide day-to-day administrative support, manage incoming communications, and greet visitors. Schedule appointments, maintain executive calendars, and coordinate meeting logistics. Prepare, edit, and distribute official correspondence, reports, memos, and presentations. Maintain electronic and paper filing systems, supporting workflow and document control. Prepare invoices, track expenses, and assist with basic bookkeeping and financial record maintenance. Handle sensitive information with complete confidentiality and assist with special administrative projects.
Required Skills:
3+ years of administrative or program support experience. High school diploma or equivalent (Associate's degree preferred). High proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams). Strong background in calendar management, meeting coordination, and document formatting. Basic bookkeeping, invoice processing, and financial record-keeping knowledge. Excellent organizational, time management, and written/verbal communication skills.
Preferred Qualifications:
Experience supporting Federal Government offices or research organizations. Prior experience handling confidential information within government administrative framework.
Ideal Candidate:
The ideal candidate is a highly organized, reliable administrative professional who demonstrates initiative and exceptional attention to detail. You thrive in structured environments and possess the discretion and communication skills needed to seamlessly support government research staff.
Pay:
$55.00 per hour
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Application Question(s): Email address and Phone number if not included in the resume
