An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Onsite, Manhattan, KS Position Summary ELYON is seeking a reliable, highly organized, and proactive Program Support Assistant to provide critical administrative and clerical support to scientific administrators, executives, and research units for a Federal Agency in Manhattan, KS. The successful candidate will provide dependable day-to-day administrative support that keeps office operations organized, responsive, and accurate, allowing scientific and administrative personnel to focus on the agency's research mission
Key Responsibilities & Duties:
Administrative & Office Support:
Greet office visitors, answer and route incoming telephone calls, manage incoming/outgoing physical mail, and collate/distribute daily correspondence.
Calendar & Meeting Management:
Schedule appointments, coordinate complex meeting logistics, manage executive calendars, and assist in event planning to prevent scheduling conflicts and missed deadlines.
Professional Written Communication:
Draft, edit, and format professional emails, memos, letters, instructional documents, and reports with proper spelling, grammar, and professional tone.
Records & Document Management:
Establish and maintain organized physical and electronic filing systems in accordance with federal documentation standards.
Financial & Bookkeeping Clerical Support:
Perform general accounting, bookkeeping, billing support, and invoice preparation/management.
General Operations:
Make independent daily decisions to prioritize and handle routine and advanced clerical tasks efficiently.
Required Qualifications & Skills:
Software Proficiency:
Proficiency in the Microsoft Office 365 suite (Word, Excel, Outlook, PowerPoint, Teams) and the quick-learning aptitude for specialized federal or enterprise computer software.
Mathematical & Financial Aptitude:
Sufficient skill in basic mathematics, general accounting, bookkeeping, and billing principles.
Communication Skills:
Strong verbal communication and collaboration skills when working alongside administrators, scientific staff, management, and agency leadership.
Organizational & Time Management Skills:
Exceptional attention to detail, proactive task prioritization, and multi-tasking capabilities in a fast-paced setting.
Professional Writing:
Demonstrated ability to compose polished, error-free documents, reports, and emails.
Decision-Making:
Capability to exercise sound, independent judgment on daily administrative tasks. Eligibility & Compliance Requirements Must be a U.S. citizen and able to complete and maintain all agency-required background investigation, suitability, Public Trust, and identification credential requirements. •
Disclaimer:
This position is contingent upon ELYON's receipt of contract award, Government acceptance of the proposed candidate, completion of required onboarding, and continued contract funding.•Only shortlisted candidates are going to be contacted.
Benefits:
Paid sick leave, Medical/Dental (optional), 401 (k) Retirement Plan (optional), Employer Paid Life Insurance, Employer Paid Short Term Disability, Optional Life Insurance. ELYON International, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
