Finance Intern

WARREN COUNTY PUBLIC SCHOOLS

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JOB TITLE

Staff Support Secretary

JOB CLASS CODE

7776

CLASSIFIED/CERTIFIED:

Classified

REPORTS TO

Principal/Supervisor/Designee

SALARY SCHEDULE

125

FLSA STATUS:

Non-exempt

REQUIRED QUALIFICATIONS

High school diploma or G.E.D. Certificate Demonstrate and/or develop skills to operate office and educational equipment and a minimum of two years of increasingly responsible secretarial and clerical experience

DESIRED QUALIFICATIONS

Demonstrates knowledge of computer operations and functions Has knowledge of basic record keeping techniques Has experience in a diverse workplace

SCOPE OF RESPONSIBILITIES

Perform a variety of responsible secretarial and clerical duties to assist a designated supervisor, including but not limited to Principal, Guidance Counselor or program supervisor; relieve supervisor of routine administrative details and general secretarial and clerical tasks.

PERFORMANCE RESPONSIBILITIES & EVALUATION CRITERIA

Perform a variety of secretarial and clerical duties to assist a designated supervisor with routine administrative details and general clerical tasks; type, file and transcribe or compose letters, memoranda, documents, correspondence and bulletins as directed. Assist with office activities and communications related to assigned school or program activities; assure the compliance with District policies and time lines; take and relay messages and information Type and prepare a variety of reports; maintain a variety of program, District, State records as required; requisition supplies, forms and maintenance work as needed, following established procedures Greet visitors and answer phone calls; answer questions, provide information or direct individual to appropriate department or District employee; open, sort and distribute mail and other written communications Schedule appointments and meetings with students, parents, teachers, vendors and the general public. Assist students with registration, orientation and student records; request records for new students and distribute records of withdrawn students to appropriate school Perform research, compute and compile information and prepare statistical reports Prepare and maintain records, reports, files and lists related to students, personnel, budgets, student records and attendance as required Type from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, requisitions, lists, bulletins, reports and statistical data; proofread and edit materials. Coordinate schedules and meetings; serve as receptionist and a contact and reference source for staff, students, parents and the public Provide information over the phone or in personal contacts with parents, students or school personnel as appropriate; route calls to appropriate personnel as necessary Operate a variety of office machines, including a microcomputer or computer terminal, typewriter, copiers and calculator Communicate effectively both orally and in writing Perform advanced-level secretarial duties requiring independent judgment and analysis. Work independently with little direction Perform related duties as assigned

PHYSICAL DEMANDS

The work is performed while sitting, standing or walking and requires the use of hands for simple grasping and fine manipulations. The work at times requires bending, squatting, crawling, climbing, reaching, with the ability to lift, carry, push or pull light weights.

TERMS OF EMPLOYMENT

Number of days worked will be determined by the current school calendar adopted by the Warren County Board of Education. Salary shall be commensurate with adopted classified personnel salary schedule. Leave accrual will be as stated in Board Policy.

EVALUATION

Performance of this job will be evaluated in accordance with the provision of Warren County Board of Education policy on evaluation of classified/certified personnel. Evaluations will be conducted by the assigned Principal or Supervisor. 7/28/2023 WCBE