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NB
NewAE Business Solutions LLC
Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Kentucky data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$40,906 / year median in Kentucky
+1% projected growth
Job Description
Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth day-to-day functioning and providing exceptional support to staff and clients alike. Your energetic approach, combined with strong technical skills and a passion for efficiency, will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to our company's success. Responsibilities Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy Perform data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and word processing tools Coordinate calendar management and schedule appointments, meetings, and events efficiently Maintain organized filing systems—both digital and physical—to ensure easy retrieval of documents and records Support office management activities by overseeing supply inventory, processing invoices via QuickBooks, and assisting with general administrative duties Provide exceptional customer service by responding promptly to client inquiries and supporting client communication efforts Assist with clerical tasks such as proofreading documents, preparing reports, and managing correspondence with attention to detail Requirements Proven office experience with strong computer literacy, including proficiency in Microsoft Office (Word, Excel) and productivity software Excellent organizational skills with the ability to multitask effectively in a fast-paced environment Strong phone communication skills, including phone etiquette and experience managing multi-line phone systems Bilingual abilities are highly desirable to support diverse client needs Demonstrated data entry accuracy, proofreading skills, and attention to detail Experience with office management tools like QuickBooks is preferred but not required Prior experience in customer service or front desk roles is advantageous Ability to manage time efficiently while handling multiple responsibilities simultaneously Join us as an Administrative Assistant and become a key contributor to our vibrant team! Your enthusiasm for organization, technical proficiency, and dedication to excellent service will help us achieve new heights together.