Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team and support our daily operations. This role is essential in ensuring the smooth functioning of office activities, managing communications, and providing exceptional support to staff and clients alike. The ideal candidate will bring a proactive attitude, excellent organizational skills, and technical proficiency to help foster an efficient and welcoming office environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant team. Duties Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette Perform data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and word processing tools Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records Assist with calendar management and scheduling appointments for staff and clients Support office management activities by coordinating supplies, managing inventory, and overseeing general administrative functions Provide customer service support by responding promptly to inquiries via phone or email, ensuring positive client communication Utilize QuickBooks for basic bookkeeping tasks such as invoicing, expense tracking, and financial record keeping Proofread documents for accuracy and clarity before distribution, maintaining high standards of professionalism Support personal assistant duties as needed, including travel arrangements and meeting preparations Skills Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software Experience with data entry, filing systems, and clerical tasks in an office environment Excellent organizational skills with the ability to multitask efficiently in a fast-paced setting Effective communication skills both verbally and in writing; bilingual abilities are a plus for client interaction Technical proficiency in office management tools such as multi-line phone systems and calendar software Demonstrated customer service experience with a focus on professionalism and courtesy Ability to handle phone communication confidently while maintaining proper phone etiquette Strong typing speed with attention to detail for proofreading and document accuracy Knowledge of QuickBooks or similar accounting software is preferred but not required Previous experience in administrative or front desk roles that involved office management responsibilities Join us as an Administrative Assistant to be a vital part of our team—bringing energy, organization, and professionalism to every task. Your contribution will help create a productive environment where both staff and clients feel valued and supported!

Pay:

From $15.00 per hour

Work Location:

In person