Administrative Assistant

Administrative Assistant Robert Half - 3.9 Louisville, KY Job Details Temporary | Contract $20 - $25 an hour 1 day ago Benefits Disability insurance Dental insurance 401(k) Vision insurance Qualifications Employee onboarding Record keeping Spanish Interpretation Phone communication Greeting customers Filing English Administrative experience Data entry Clerical experience Translation Appointment scheduling Data validation Document management Communication skills Entry level Client interaction via phone calls Full Job Description We are looking for a bilingual (English & Spanish) Administrative Assistant to support daily office operations for a Contract position based in Louisville, Kentucky. This role combines front-office coordination with administrative support, including scheduling, document handling, and translation assistance for onboarding and day-to-day communication. The ideal candidate is organized, detail-oriented, and comfortable managing records, responding to incoming inquiries, and assisting employees across a fast-paced work environment.

Responsibilities:

Coordinate calendars, meetings, and day-to-day scheduling to keep administrative activities running smoothly. Provide bilingual translation support during onboarding activities and assist with communication between employees and office staff. Maintain accurate files, records, and documentation while ensuring information is updated and easy to retrieve. Enter and verify data in internal systems with a strong focus on accuracy and completeness. Answer inbound calls, greet visitors, and handle general receptionist duties with strong attention to detail. Assist team members on the floor by translating conversations and clarifying information as needed. Prepare, organize, and distribute paperwork and administrative materials for office operations. Support document tracking and recordkeeping processes to help maintain compliance and organizational standards. Bilingual (English & Spanish) communication skills with the ability to translate clearly and professionally in a workplace setting. Previous experience in administrative support, office coordination, or receptionist-related work. Strong scheduling, organization, and multitasking abilities in a fast-paced environment. Proficiency in data entry and document management with close attention to detail. Ability to answer inbound calls and interact professionally with employees, visitors, and external contacts. Comfortable maintaining confidential records and handling sensitive information appropriately. Reliable written and verbal communication skills with a customer-service-oriented approach. TalentMatch ® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use and Privacy Notice .