An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Administrative Assistant - Office of Charity Connections 3.5 3.5 out of 5 stars Nazareth, KY 40048 Full-time
SISTERS OF CHARITY OF NAZARETH INC 10
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Full-time Summary/Objective:
The Administrative Assistant will be responsible for organizing and coordinating administrative duties and office procedures. Their role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
Essential Functions:
In collaboration with the Director of the SCN Associate Relationship, communicate with Core Council Members, Associates and Candidates in the Western Province (US and Belize) by email, WhatsApp, letter and/or telephone as needed regarding concerns, questions and events. Maintain and update Associate records in Access database. Inform the Central Leadership International Administrative Coordinator regarding directory changes for Associates, Candidates and Inquirers for the SCN Directory. Enter changes from the International Administrator Coordinators monthly update in the SCNA directory. Inform SCN Newsline and/or Associates regarding deaths, request for prayers or information about Associate and Office of Charity Connection gatherings and other events. Send birthday, memorial and sympathy cards as needed. Send requisitions to Provincial Office of Finance Administration. Maintain updated list of all Faith Groups that have SCN Associates as members. Schedule virtual Faith Group meetings on Zoom as needed. Work with Director of SCN Association Relationship and SCNA Finance Committee on the annual budget for the Associate Office. Collaborate with Directors of SCN Associate Relationship and Office of Charity Connections to prepare reports for the Western Province Leadership Team and Western Province Board as needed Ensure Associate rack cards are available in the Visitor Center, Nativity Hall and the Guest House. Contact appropriate departments with necessary information regarding SCN Associates and Office of Charity Connections gatherings. Create registration forms, evaluation forms, PowerPoints and other materials for Associate and Office of Charity Connection gatherings/events. Complete background check on new Inquirers. Maintain and prepare yearly updated list of renewal dates for Associates. Work with Director of SCN Associates to prepare and send renewal notices to those Associates renewing commitments. Assist Director of SCN Associates in writing and developing Associate Newsletter. Keep Associate and Office of Charity Connections website and social media updated with the assistance of the Communications team. Ensure gatherings and events are added to the Archived Videos section of the Associate webpage. Provide pertinent information to Archives. Attend Associate and Office of Charity Connections gatherings/events and assist with all aspects of events. Prepare booklets and handouts for gatherings and other events. Complete room assignments for SCN Associate weekend gatherings. Provide technological assistance during meetings, gatherings and other events. Including but not limited to Zoom Meetings and running Audio/Visual equipment in the Banner Room. Prepare documents for Office of Charity Connections meetings, Core Council meetings, Finance Committee meetings, Formation Committee meetings, gathering planning meetings, etc. Take notes during meetings. Prepare minutes to be distributed to committee members in a timely manner. Serve as a backup for the building manager at Crimmins Hall. Other duties may be assigned. In addition to the above requirements, it is also your obligation as an employee to understand and uphold the mission, charism, values and language of the Sisters of Charity of Nazareth.
SCN Mission Statement:
We Sisters of Charity of Nazareth are an international Congregation impelled by the love of Christ in the tradition of Vincent de Paul and Louise de Marillac and the pioneer spirit of Catherine Spalding. Embracing intercultural relationships, we and our Associates commit ourselves to care for all creation and to work for peace and justice in solidarity with oppressed and marginalized peoples.
