Administrative Assistant 5

Administrative Assistant 5 LDH-Medical Vendor Administration Baton Rouge, LA Job Details $3,127 - $6,136 a month 1 day ago Benefits Paid holidays Parental leave Qualifications Expense management Executive administrative support Mid-level Decision making Phone call management Travel scheduling Communication skills Under 1 year Full Job Description Salary $3,127.00 - $6,136.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number

MVA/SP/221077

Department LDH-Medical Vendor Administration Opening Date 05/13/2026 Closing Date 6/3/2026 11:59 PM Central About this Job The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana. Learn more about Louisiana Department of Health Join a fast-paced and collaborative team supporting leadership within Louisiana Medicaid! This position plays a key role in ensuring the smooth daily operations of executive-level staff by coordinating meetings, managing communications, supporting personnel activities, and handling travel logistics for leadership teams. The ideal candidate is highly organized, professional, and detail-oriented with strong communication and multitasking skills. If you enjoy working in a dynamic environment where your administrative expertise directly supports important healthcare initiatives and executive operations, we encourage you to apply! An ideal candidate should possess the following competencies:

Communicating Effectively :

The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Demonstrating Accountability :

The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Following Policies and Procedures :

The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies

Making Accurate Judgments:

The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Using Data :

The ability to collect, analyze, and use data to generate insights and inform decisions. Acting with

Ethics and Integrity :

The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit. Focusing on

Customers :

The ability to understand and meet the needs, preferences, and experiences of internal and external customers. Minimum Qualifications Four years of experience in administrative services.

EXPERIENCE SUBSTITUTION

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information Job Duties:

Assists Medicaid Deputy Directors, Section Chiefs, and other higher-level staff with a variety of administrative matters Monitors phone calls and visitors. Coordinates telephone conference calls, conference meetings and/or workshops chaired by the Medicaid Deputy Directors and/or higher staff. Ensures assigned primary, secondary, and unit manager time administrator duties are performed in accordance with applicable procedures and policies serves as a personnel liaison for their section(s). Prepares travel documents and authorizations or travel expense accounts, makes travel arrangements with hotel, travel agency, car rental agencies and interprets travel regulations.

Position-Specific Details:

Location:

Medical Vendor Administration /

Policy and Compliance/ East Baton Rouge Parish Appointment Type:

This position may be filled as a Probationary appointment, Promotional appointment, or Detail to

Special Duty Cost Center:

3052090501 Position Number(s): 2713

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

Shambrielle Pooler LA Department of Health (LDH) Division of Human Resources PO Box 4818 Baton Rouge, LA 70821 225-342-6477 This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218. LDH supports Louisiana's commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities. Information on the Louisiana Works, Louisiana Rehabilitation Services is available here . LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave - Up to six weeks paid parental leave More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave - State employees receive the following paid holidays each year: New Year's Day Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. •Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System (www.lasersonline.org ). LASERS has provided this video to give you more detailed information about their system Teacher's Retirement System of Louisiana (www.trsl.org), Louisiana School Employees Retirement System (www.lsers.net), among others