Administrative Assistant (Full-Time)

• 3.4 3859 US 190, Eunice, LA 70535 $41,600 - $52,000 a year - Full-time Apply on company site Job Purpose The Administrative Assistant to the Facility Administrator provides high-level administrative and operational support to the Facility Administrator and assists with human resources coordination, compliance documentation, scheduling, communications, and special projects throughout Eunice Manor. This position requires initiative, sound judgment, strong organizational skills, and the ability to independently manage multiple priorities. The successful candidate should be comfortable identifying needs, solving problems, developing efficient workflows, following projects through to completion, and assisting wherever needed to support the facility. Key Responsibilities Provide direct executive and administrative support to the Facility Administrator. Manage the Administrator's calendar, calls, meetings, appointments, reminders, and scheduling needs. Coordinate meetings, prepare materials, maintain records, track action items, and assist with follow-up. Assist with organizing, compiling, maintaining, and tracking facility compliance documentation, licenses, certifications, personnel records, and other required records. Develop and maintain administrative systems, checklists, trackers, filing systems, and workflows to improve organization and efficiency. Coordinate applicants and candidates throughout the hiring process, including scheduling interviews, communicating with candidates, collecting required information, and assisting department managers with recruitment logistics. Prepare and send approved offer letters and onboarding materials. Assist with new-hire orientation, onboarding paperwork, license and credential verification, and coordination with the HR Director. Track outstanding onboarding requirements and follow up with employees, applicants, and managers as needed. Assist with scheduling employee meetings, training sessions, interviews, orientations, and other facility activities. Draft and prepare correspondence, notices, forms, spreadsheets, presentations, reports, and other administrative materials. Maintain organized electronic and physical records and ensure documentation remains complete, accurate, and accessible. Order and maintain office and administrative supplies. Assist the Facility Administrator and department managers with special projects and operational needs. Communicate professionally, courteously, and compassionately with residents, resident families, employees, applicants, vendors, and visitors. Assist with planning and coordinating facility events, resident activities, employee appreciation events, holiday parties, celebrations, and similar projects. Identify administrative problems or inefficiencies and take initiative to develop practical solutions and improved workflows. Maintain strict confidentiality regarding employee, resident, business, and facility information. Collaborate with other departments and provide assistance when facility needs arise. Perform other administrative and operational duties assigned by the Facility Administrator or upper management. This is a full-time, on-site position only at Eunice Manor in Eunice, Louisiana. The position requires 40 hours per week, generally Monday through Friday from either 8:00 a.m. to 4:30 p.m. or 8:30 a.m. to 5:00 p.m., with occasional schedule adjustments for special events or facility needs. Compensation is negotiable and dependent upon the selected candidate's qualifications, skills, and experience. Eligible employees have access to health insurance, a Health Reimbursement Arrangement (HRA), dental and vision insurance, accident insurance, disability insurance, cancer insurance, life insurance, a 401(k) retirement plan, vacation/PTO, and paid holidays, all following the applicable waiting period. Job Qualifications Education College education preferred. Associate's or Bachelor's degree in business administration, healthcare administration, human resources, management, communications, or a related field is a plus but not required. Experience Prior experience in an executive assistant, administrative assistant, office management, healthcare administration, human resources, or similar administrative support role preferred. Experience coordinating schedules, meetings, records, projects, or administrative workflows preferred. Experience in a healthcare, nursing home, medical, or other regulated environment is helpful but not required. Experience assisting with recruiting, onboarding, personnel documentation, or employee records is preferred. Required Skills and Abilities Excellent organizational and time-management skills. Strong attention to detail and ability to maintain complete and accurate records. Strong written and verbal communication skills. Professional, personable, and comfortable interacting with residents, resident families, employees, applicants, vendors, and members of the public. Strong customer service skills and the ability to handle questions or concerns professionally and compassionately. Ability to manage multiple projects, priorities, and deadlines with limited supervision. Self-motivated and willing to take ownership of assignments from beginning to completion. Ability to anticipate needs and take initiative rather than waiting for direction on routine matters. Strong problem-solving skills and willingness to research issues and develop practical solutions. Ability to create, improve, and maintain administrative systems, processes, and workflows. Proficiency with Microsoft Office, including Word, Excel, and PowerPoint. Proficiency with Google Workspace, including Docs, Sheets, and Slides. Comfortable learning new software, electronic records systems, and administrative technology. Ability to handle sensitive and confidential information with discretion and sound judgment. Ability to work independently while also collaborating effectively with department managers and other staff. Flexible, dependable, team-oriented, and willing to assist wherever reasonably needed. Must be able to work full-time and on-site in Eunice, Louisiana.