A Project or Program Administrative Assistant provides administrative assistance to a program team or project management team. Organizes files and assists with record keeping and data base management. Manages team calendars and helps to organize meetings and events. Provides administrative support for program activities, financial reports and budgets, grants or project proposals; may help to arrange travel.
The Administrative Program Specialist - A (Part-Time) provides strategic leadership and operational oversight for the implementation, and continuous improvement of technical and workforce development programs at the college. This position ensures that technical programs are aligned with industry standards, accreditation requirements, and the evolving needs of regional employers. The Program Administrative Specialist-A serves as a central coordinator between academic departments and institutional leadership to advance the college's mission of workforce readiness and economic development. Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree.
EXPERIENCE SUBSTITUTION
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. The official job specifications for this role, as defined by the State Civil Service, can be found here .
Job Duties:
Develop the course schedule for each academic term and collaborate with the Associate Vice Chancellor and the Assistant Dean to ensure the schedule efficiently utilizes faculty, classrooms, laboratories, and instructional resources while meeting student enrollment demands, accreditation requirements, and program completion needs. Coordinate course offerings, instructional assignments, and schedule adjustments as necessary. Assist with the recruitment, hiring, onboarding, and orientation of adjunct and full-time program faculty. Maintain departmental personnel records, review and approve faculty timesheets, monitor workload assignments, and ensure compliance with college policies, payroll deadlines, and applicable employment procedures. Conduct classroom observations, monitor online course delivery, evaluate instructional effectiveness, and provide coaching and professional development recommendations. Maintain documentation of observations and corrective actions, monitor faculty compliance with institutional policies and accreditation standards, and coordinate follow-up activities as needed. Assist with annual faculty evaluations and develop, implement, and monitor performance improvement plans when necessary. Maintain evaluation records and recommend professional development opportunities to improve instructional quality and student success. Maintain accurate academic records related to approvals and ensure compliance with institutional policies, transfer agreements, and curriculum requirements. Oversee program accreditation activities and ensure continuous compliance with accrediting agencies, state licensing boards, and institutional standards. Coordinate accreditation documentation, maintain required records, prepare reports, facilitate site visits, monitor corrective action plans, and respond to compliance findings in a timely manner. Assist with program assessment, data collection, and continuous quality improvement initiatives. Perform other duties as assigned, including assisting with departmental planning, inventory of instructional equipment and supplies, purchasing requests, budget monitoring, safety compliance within instructional areas, records management, committee participation, and special projects supporting the division and college.
Position-Specific Details:
Appointment Type:
This vacancy will be filled as a WAE (when actually employed) and is limited to work up to but not exceed 1245 hour in a 12-month period.
Work Schedule:
Will work 4 hours per day for four days, and 5 hours on one day. Total of 21 hours per week. Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. • Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy, contact: Brian Vermeire, HR Director River Parishes Community College 925 W. Edenborne Parkway, Gonzales, LA 70737 225-743-539 or bvermeire@rpcc.edu
